Project Admin - Asset Protection

Position Overview:

• The Associate Project Admin provides support to the Project Management team throughout all regions to support assigned project managers with assigned tasks to deliver projects on time, within budget and meeting (QoS) Quality of Standards.
• To ensure all administrative processes are carried out like for like across all regions to the best standard possible, in the most efficient way, in a timely manner and to relieve leadership of the heavy admin workload.

Major Duties and Responsibilities:

Manage Small Projects:

• Manage small projects handed out by Sr. Leadership. Such as:
• Ensuring plans are submitted within time frames.
• Ensure project trackers are kept current.
• Ad Hoc project communications.

Manage and Create PO’s:

• Utilize PO creation system.
• Process PO requests for projects – work with finance to ensure AFE’s are provided and match project financial requirements.
• Communication with project owners (Proposals and layouts).

Manage Service channel work orders for warranty repairs / Health monitoring:

• Create service channel work orders for warranty claims or system health issues.
• Update service trackers with Vendor and ensure deadlines are met.

Ensure QoS Close out of all projects:

• Verify site installation photos.
• Update database.
• Archive project data utilizing MS Teams SharePoint Library.

Project team management:

• Host weekly meetings with Vendor and Project teams.
• Ensure all project requirements are captured and delegated.
• Ensure timelines are met / proposals delivered / project intake queue is managed.

Requirements:

• Minimum (3) years of experience in project management.
• Familiarity with basic Microsoft Office (Word, Excel, and PowerPoint).
• Good interpersonal skills to manage technical and administrative staff.
• Ability to work in a team-oriented environment and multi-task.
• Effective listening skills and ability to provide oral or written communication.
• PMP / CPP preferred.