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Job Requirements of Administrative Aide 3:
-
Employment Type:
Contractor
-
Location:
Pomona, CA (Onsite)
Do you meet the requirements for this job?
Administrative Aide 3
Careers Integrated Resources Inc
Pomona, CA (Onsite)
Contractor
Job Title: Administrative Aide 3
Location: Pomona, CA 91768
Duration: 3 Months+ (Possible Extension)
Pay rate: $22.19/hr. on W2
Work Arrangement: Hybrid – onsite days are Monday/Tuesday.
Engagement Details:
- Engagement Type/Reason: New Position.
- SONGS Worker?: No.
Shift Details: Mon – Fri, 8 AM – 5 PM.
Education Requirement:
- A. High School Diploma or Equivalent.
Day-to-Day Responsibilities / Workload:
Day-to-Day Responsibilities:
- Schedule meetings, maintain calendars.
- Assist with meeting minutes and document and follow up on action items.
- Support the preparation of meetings including room setup, materials, and logistics.
- Provide general office support, including ordering lunch, office supplies, and assisting team members as needed.
- Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
- Serves as primary point of contact for internal and external stakeholders, relaying messages and facilitating communication.
- Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
- Drafts documents and presentations of documents and presentations on behalf of the leader.
- Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred.
- Includes tracking reimbursement status and resolving any discrepancies or issues.
- Supports staff meetings by tracking action items and ensuring followthrough.
- Supports the assigned leader with various adhoc tasks and projects as needed.
Required Skills/Attributes:
- MS Office (Word, Excel, PowerPoint).
- Organizational and time management.
- Strong communication skills.
- Attention to detail.
Desired Skills/Attributes:
- Knowledge of utility industry.
- Adaptability and flexibility in a fastpaced work environment.
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