Administrative Aide 3

Work Arrangement: Hybrid onsite days are Monday/Tuesday

• Engagement Type/Reason: New Position
• SONGS Worker?: No

• Schedule: MF, 8 AM5 PM

• A. High School Diploma or Equivalent

Day-to-Day Responsibilities:

• Schedule meetings, maintain calendars
• Assist with meeting minutes and document and follow up on action items
• Support the preparation of meetings including room setup, materials, and logistics
• Provide general office support, including ordering lunch, office supplies, and assisting team members as needed

Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands. Serves as primary point of contact for internal and external stakeholders, relaying messages and facilitating communication. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested. Drafts documents and presentations of documents and presentations on behalf of the leader. Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues. Supports staff meetings by tracking action items and ensuring followthrough. Supports the assigned leader with various adhoc tasks and projects as needed.

Required Skills/Attributes:

• MS Office (Word, Excel, PowerPoint)
• Organizational and time management
• Strong communication skills
• Attention to detail

Desired Skills/Attributes:

• Knowledge of utility industry
• Adaptability and flexibility in a fastpaced work environment