Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner
Job Location: South San Francisco, CA
Job Duration: 12 Months (possibility of extension)
Payrate: $22.75 - $37.50/ hr. on W2
Working Model: Hybrid (three days on site - generally between Monday through Thursday)
Interview Format: Two rounds (1st round - Virtual; 2nd round On-site)

Role Summary:

• Seeking a Senior Administrative Business Partner to support our dynamic and fast paced Numerology Team within the Commercial organization.
• This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities:

• Expertly manage complex calendars and shared drives using Google Suite.
• Navigate Client IT systems with ease.
• Maintain relationships with internal/external stakeholders and vendors with a high degree of confidentiality.
• Collaborate with Admin team to plan and coordinate mid- to large-scale internal meetings and Ocrevus team onsite / offsites.
• Support logistics for meetings with external partners, including preparation and follow-up.
• Lead execution of internal events requiring virtual platforms and advanced tech setups.
• Contribute to meeting materials, agendas, note-taking, and follow-up actions.
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding.
• Plan and manage team-building events, workshops, and training coordination.
• Handle vendor and speaker engagements, including contracts and payments.
• Maintain department org charts and assist in special projects as needed.
• Comfort with application of AI in enhancing administrative tasks.
• Coverage for team OOO, may include additional Product.

Functional Responsibilities:

• Support contracting processes and ensure timely agreement execution.
• Coordinate key meetings and events (e.g., planning workshops, field meetings).
• Assist with planning and logistics for team offsites and network calls.
• Support onboarding of new team members.

Required Skills & Qualifications:

• Familiarity with Client is a plus.
• Comfort with myBuy Required.
• 5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred).
• Strong track record supporting senior leaders.
• Proactive, organized, and able to prioritize and execute tasks independently.
• Collaborative mindset with experience working cross-functionally.
• Trusted with confidential information and exercises sound judgment.
• Detail-oriented with high standards for accuracy.
• Skilled in Google and C-suite tools (Gmail, GCal, GSheets, Trello, Zoom, etc.).
• Bachelor’s degree or equivalent experience preferred.