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Job Requirements of Senior Administrative Business Partner:
-
Employment Type:
Contractor
-
Location:
South San Francisco, CA (Onsite)
Do you meet the requirements for this job?
Senior Administrative Business Partner
Careers Integrated Resources Inc
South San Francisco, CA (Onsite)
Contractor
Working Model: Hybrid (three days on site - generally between Monday through Thursday)
Interview Format: Two rounds (1st round - Virtual; 2nd round On-site)
Role Summary
Seeking a Senior Administrative Business Partner to support our dynamic and fast paced NeuroImmology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
Expertly manage complex calendars and shared drives using Google Suite
Navigate Client IT systems with ease
Maintain relationships with internal/external stakeholders and vendors with a high degree of confidentiality
Collaborate with Admin team to plan and coordinate mid- to large-scale internal meetings and Ocrevus team onsite / offsites
Support logistics for meetings with external partners, including preparation and follow-up
Lead execution of internal events requiring virtual platforms and advanced tech setups
Contribute to meeting materials, agendas, note-taking, and follow-up actions
Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
Plan and manage team-building events, workshops, and training coordination
Handle vendor and speaker engagements, including contracts and payments
Maintain department org charts and assist in special projects as needed
Comfort with application of AI in enhancing administrative tasks
Coverage for team OOO, may include additional Product
Functional Responsibilities
Support contracting processes and ensure timely agreement execution
Coordinate key meetings and events (e.g., planning workshops, field meetings)
Assist with planning and logistics for team offsites and network calls
Support onboarding of new team members
Required Skills & Qualifications
Familiarity with Client is a plus
Comfort with MyBuy Required
5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
Strong track record supporting senior leaders
Proactive, organized, and able to prioritize and execute tasks independently
Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
Detail-oriented with high standards for accuracy
Skilled in Google and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
Bachelor’s degree or equivalent experience preferred
Interview Format: Two rounds (1st round - Virtual; 2nd round On-site)
Role Summary
Seeking a Senior Administrative Business Partner to support our dynamic and fast paced NeuroImmology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
Expertly manage complex calendars and shared drives using Google Suite
Navigate Client IT systems with ease
Maintain relationships with internal/external stakeholders and vendors with a high degree of confidentiality
Collaborate with Admin team to plan and coordinate mid- to large-scale internal meetings and Ocrevus team onsite / offsites
Support logistics for meetings with external partners, including preparation and follow-up
Lead execution of internal events requiring virtual platforms and advanced tech setups
Contribute to meeting materials, agendas, note-taking, and follow-up actions
Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
Plan and manage team-building events, workshops, and training coordination
Handle vendor and speaker engagements, including contracts and payments
Maintain department org charts and assist in special projects as needed
Comfort with application of AI in enhancing administrative tasks
Coverage for team OOO, may include additional Product
Functional Responsibilities
Support contracting processes and ensure timely agreement execution
Coordinate key meetings and events (e.g., planning workshops, field meetings)
Assist with planning and logistics for team offsites and network calls
Support onboarding of new team members
Required Skills & Qualifications
Familiarity with Client is a plus
Comfort with MyBuy Required
5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
Strong track record supporting senior leaders
Proactive, organized, and able to prioritize and execute tasks independently
Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
Detail-oriented with high standards for accuracy
Skilled in Google and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
Bachelor’s degree or equivalent experience preferred
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