Administrative Support Specialist

Hybrid/Woonsocket - Schedule is Tues/Wed on-site, M/Th/F remote. Hours 8:30a-5p preferred.



Questionnaire:

-List City/State at top of resume.

-List yrs of Executive Assistant, Marketing Experience.

-Does this experience include Pharmacy and Healthcare Delivery?



Maternity Leave coverage for FTE



Non-safety sensitive



IV Process: 1 Round, Teams (Video), 30 mins



Positions Summary:

Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office, and/or business support services.



What you will do:

Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.

Administers assignments research, collection, analysis, and compilation of data and information for department reports.

Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.

Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.

Establishes efficient workflow and office operations of the department by communicating established policies and procedures.

Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.

Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.

Examines performance evaluations within the department ensuring compliance and continuous improvement.

Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.



For this role you will need Minimum Requirements:

3-5 years' work experience

Working knowledge of problem solving and decision-making skills



Education:

Bachelor's degree preferred/specialized training/relevant professional qualification.



Position Summary:



Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office, and/or business support services.



Duties:



Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department.

Administers assignments research, collection, analysis, and compilation of data and information for department reports.

Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance.

Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.

Establishes efficient workflow and office operations of the department by communicating established policies and procedures.

Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.

Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.

Examines performance evaluations within the department ensuring compliance and continuous improvement.

Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations.



Experience:



Minimum Requirements

3-5 years' work experience

Working knowledge of problem solving and decision-making skills



Education:



Bachelor's degree preferred/specialized training/relevant professional qualification.