Contract Liaison / Strategist

Cardio Pulminary Contract Liaison / Strategist Job Description

Contracting: Contract Liaisons provide strategic guidance and partner with Discovery Sciences (DS) project owners to efficiently manage the end-to-end contracting agreement process while ensuring Healthcare Compliance requirements are met.

Full List of duties:
Enter purchase requestions for team.
Manage changes orders Purchase Requisition (PR) changes for all DS requests
Manage invoicing mismatch process and advise leaders on needed approvals, changes, and invoicing issues.
Processes, modify, and update Confidential Disclosure Agreement (CDA) / non-disclosure agreement (NDA) requests
Enter all Product of Work (SOWs) for project requests into e-Marketplace or e-MC. These requests will be used to generate a contract / Purchase Order (PO) or a PO only, depending on project cost and risk assessment
Determine all category designations for project requests. This is the most difficult component of the e- Marketplace process and often requires procurement interface
Serve as the project monitor for the project requestor
Track requests on a regular basis and report on status to requestors
Manage a project tracker spreadsheet for each request and document activities (or lack thereof)
Follow-up and serve as project expediter when a request gets stalled in R2P, Sourcing, Supplier contracting, or legal internally, or with the supplier externally
Notify process step owners of changes / project timing criticality
Process new supplier requests in ARAVO, and work with the supplier to get relevant banking information entered into the system
Assist new HCP supplier complete submissions for HCP number, or National Provider Identifier Standard (NPI) number
Manage and track the health care compliance component of all relevant contracts and POs / process Totality requests and track / monitor the request through the approval process
Provide procurement, contracting and e-Marketplace training for the team
Gather all information necessary from project leads, procurement, suppliers, etc to successfully process a contracting request
Perform research on PO / Contract status for project owners, including information on payments and accruals required
Manage grey zone process for requests that dont fit into traditional Pharmaceutical procurement categories

Perform other Business Support Associate Duties for Client R&D, including:
Create the eMP Request
Submit eMP Purchase Request
Track and monitor progress of PR and PO Process
Follow-up with Procurement or Business Requester as needed PO & Invoice Reconciliations
Resolve mismatch discrepancies
Ensure payments released and PO closure
Assist user base and finance teams with mismatch management and training Process Optimization
Provide process improvement feedback to Procurement
Help Procurement prioritize Continuous Improvement initiatives Purchase Orders
Process purchase requisitions and request purchase orders (expense & capital) with selected suppliers.
o Receive purchase information from R&D business partners
o Utilize the eMP purchasing system to submit and process PRs resulting in POs.
o Systems Compatibility issues. Trouble shoot and work directly with the business requester and/or Procurement on issues regarding commodity codes, suppliers on approved/preferred supplier lists but not showing up in eMP, reactivating suppliers that are active in ARAVO but not in eMP. Systems issues, training and guidance.
Receive information from R&D business partners in order to submit PRs on their behalf (Examples of purchased goods or services may include: lab services, prototype components, sample raw materials, tools, catalog supplies, etc.)
Modify and manage purchase orders for the user base. This includes but are not limited to these activities: Check order status, modify quantities or due dates, receive and deliver products to team members, reassign PO owners, perform research, assist with error messages, cancel / close POs.

New Supplier Add Process
Most supplier add requests are submitted through eMP. In certain circumstances, utilize ARAVO to create and update vendor information.
Work with the requestor to complete the supplier add form for the preliminary required information to start the supplier add process.
Enter the request to add a new supplier into the ARAVO database by adding the preliminary supplier information and instructions to the supplier contact to assist them with completing their required tasks.
Follow the process through the ARAVO database to ensure that the supplier addition goes through smoothly and in a timely manner. This will then allow PRs to be created for the new supplier.

Customer Service and Training
Proactively communicate with and provide customer service to Client requesters
Ensure training and proficiency on all applicable Pharmaceutical Systems
Provide detailed training for user community on PR entry, Invoice and PO management,
Systems use, contracting, and other topics related to the procure-to-pay process. Compliance
Ensure compliance with all applicable Policies & Procedures

Additional Marketing Strategy Responsibilities:
Prepare detailed plan supporting high-level plan
Liaise with stakeholders to ensure they are clear on expectations/deliverables
Maintaining project documentation in compliance with internal SOPs and applicable regulatory standards.
Facilitating communication and information flow amongst S&O, TA and SLT team members and stakeholders.
Assisting in the preparation of portfolio status reports and presentation materials for governance meetings.
Managing document versioning, SharePoint sites, or other collaborative tools.
Build and maintain strong collaborations within the TA (TA R&D Client liaison for biology, Clinical Development) and partnering functions (Regulatory, Global Development, Medical Affairs, Commercial).
Liaise with administrators regarding logistics, interacts with members of the Clinical and Indication Teams, and other scientific and business related disciplines as needed

Required Qualifications:
Bachelors degree required
Must have at least 2-5 years of prior experience performing all the listed job duties
Candidate must be able to come in and hit the ground running immediately
Must always have a professional demeanor
Must have prior Purchase Order and Contract experience
Must have prior Contract Management experience

Role will be HYBRID 3 days in office/ 2 days remote
Location: Spring House (1400 McKean Rd. Spring House, PA)
Role will be 6-9 months contract
Not managing workers