Database Management Analyst 2

Job Title: Database Management Analyst 2
Location: Summit, NJ 07901
Duration: 12 Months+ (Possibility of Extension)

Pay Rate: $33/hr, on W2
 
Job Overview:
The IP Operations Assistant supports the IP Operations team by assisting with trademark data review, verification, and related administrative tasks. This role interacts with in-house and outside counsel as well as business teams and requires an experienced, proactive, and detail-oriented individual.
 
Key Responsibilities:

• Interpret trademark correspondence to identify and resolve data entry errors or inquiries from outside counsel.
• Manage trademark assignments and chain of title changes, including communications with outside counsel.
• Verify details of Powers of Attorney (POA), assignments, and related documents; prepare them for attorney signature, notarization, and legalization.
• Support departmental projects, including organizing POAs, running reports, and verifying data.
• Assist with overflow projects and provide backup coverage during team member absences.

• Minimum of 3 years of trademark experience, particularly with assignments and chain of title changes.
• Preferred: New Jersey Notary certification (not required).
• Strong organizational, teamwork, and time management skills with attention to detail.
• Experience handling high-volume, complex data; ability to multitask and work under pressure.
• Proficiency in Excel (including pivot tables), Microsoft Outlook, and Adobe Acrobat.
• Proficient in trademark IPMS databases, preferably Memotech.
• Understanding of trademark law sufficient to perform duties with minimal supervision.
• Strong written and verbal communication skills for interaction at all management levels.
• Comfortable using information technology and document management tools.
• Proven ability to manage projects independently and provide clear updates to the IP Operations Manager.

• Hybrid role; location flexibility with some remote and some on-site work as required.
• This position is ideal for someone who is highly organized, detail-oriented, and experienced in IP operations, particularly trademark management and assignments.