Project Administrator III

Job Title: Project Administrator III

Job Location: Remote

Job Duration: 12+ Months of Contract on W2 (Possibility of Extension)

Job Description:
Work shift (days/times) Monday Friday 8:00 4:30 (assume 30-minute lunch) 40 hours/week

Job Description Summary:
As a Project Specialist for Patient Care Solutions/ Healthcare Devices, you'll manage the equipment implementation and installation process, and work with Client Healthcare employees to plan and execute projects on schedule and within budget. You will be the primary leader for providing remote coordination of Client resources including product scheduling and logistics, installation, training, and Go Live scheduling. You will serve as the primary liaison between Client Healthcare project management teams and the customer. You will support customer projects in the US and will need to support the local business hours. This is a fully remote position.

Client Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Essential Responsibilities:

• Facilitate, coordinate, and track day-to-day activities required to ensure the project is completed on time, successfully, and in a manner consistent with organizational goals, departmental policies, and/or the standard terms and conditions of the contract.
• Work closely with the Customer, Order Management Specialist, Manufacturing, and Field Teams to remotely coordinate the delivery and installation process ensuring timely execution of assigned systems and devices orders.
• Write project plans for assigned projects, which include clear milestones and assignment of project task responsibilities. Create, update and distribute project documentation, including contact lists, schedules, meeting summaries and action item lists.
• Utilize various commercial and department-specific information systems, software applications, tools and templates to ensure consistency and quality of project delivery, as well as provide visibility to milestone dates and project status.
• Provide leadership and direction for Client Healthcare personnel responsible for the project. Participate in weekly meetings (internal and external) to provide direction, advise project status, delegate actions/activities and overall, successfully execute the project requirements.
• Proactively resolve and/or escalate issues across functions regarding equipment delivery, installation timelines, site readiness, training schedules, material availability, etc., to meet customer commitments and Client targets for orders, sales, revenue, and receivables.
• Identify, propose, and/or participate in development of process improvements for the Healthcare Project Management and Shared Services teams.
• Communicate all requirements and commitments (both verbally and in writing) for each project with Client Healthcare staff and management. Display excellent communication and facilitation skills in management of installation and integration projects.
  

Required Qualifications:

• Bachelor s degree with a minimum of 1 year experience in project management; or Associate s degree with a minimum of 2 years experience in project management/technical field; or High
• School Diploma/GED and a minimum of 3 years progressive experience in a technical field or project management.
  

Desired Characteristics:

• Experience managing revenue generating projects.
• PMP certification.
• Change management experience.
• Vendor implementation experience
• Excellent verbal, written, and communication skills.
• Ability to lead project planning conference calls (internal and external).
• Problem resolution skills and creativity in solution development.
• Ability to multi-task, manage multiple projects and competing priorities.
• Ability to work effectively in a difficult and fast-paced environment.
• Ability to work with little direction or supervision with a mindset for ownership of the project and customer relationship.
• Ability to work from a remote office.
• Demonstrated success in leading cross-functional teams.
• Healthcare, medical, hospital or clinical environment experience.