Payables Specialist

Duties:

Job Summary:
This position is responsible for the timely and accurate processing of payments to suppliers for goods and services while ensuring compliance with organizational policies and procedures. The role requires delivering excellent customer service, maintaining a strong understanding of accounts payable systems, and supporting managers to ensure suppliers are paid accurately and on time.
Job Responsibilities:
-Accurately process invoices and check requisitions to facilitate supplier payments and handle requests for new supplier setup and updates within accounts payable systems while ensuring compliance with policies and procedures.
-Maintain and build strong working relationships with colleagues, materials specialists, buyers, managers, and suppliers to resolve accounts payable issues effectively.
-Demonstrate a thorough understanding of accounts payable systems to efficiently process invoices and resolve discrepancies.
-Utilize reporting tools to manage responsibilities and address issues in a timely manner.
-Research and resolve routine invoice issues including purchase order mismatches, system errors, and vendor credits.
-Perform accounts payable functions such as purchase order matching, general ledger mapping, and system inquiries effectively.
-Independently solve problems within accounting applications and defined problem sets.
-Perform calculations, verifications, postings, and summarizations to maintain financial records accurately.
-Execute routine to moderately complex tasks related to reconciliations, systems, and reporting of financial transactions.
-Investigate and resolve issues while notifying relevant personnel to prevent recurrence.
-Provide excellent customer service through timely and professional communication with internal and external stakeholders.
-Demonstrate accountability, ownership, and dependable attendance in all assigned tasks.
-Manage workload efficiently to meet required deadlines.
-Interpret financial, policy, and regulatory implications of subsidiary systems accurately.
-Apply organizational policies and procedures appropriately in daily operations.
-Support customer training and operations related to accounting applications or processes.
-Use judgment to analyze financial data, record transactions, and prepare reports.
-Serve as a resource for internal and external stakeholders within assigned responsibilities.
-Coordinate and perform clerical functions including customer service, mail handling, scheduling, and document preparation.
-Follow departmental procedures and logistics associated with the assigned role.

Skills:

Required Skills & Experience:
-Experience in training and supporting users on accounting systems or processes.
-Experience in handling routine to moderately complex financial transactions and reconciliations.
-Strong problem-solving skills within accounting applications and financial processes.
-Ability to perform calculations, verifications, and financial record maintenance tasks.
-Ability to research, analyze, and resolve financial discrepancies effectively.
-Excellent customer service and communication skills for professional interactions.
-Strong time management skills to meet deadlines and manage workload efficiently.
-Ability to interpret financial data, policies, and regulatory requirements.
-Proficiency in clerical and administrative functions including documentation and scheduling.
Preferred Skills & Experience:
-N/A