Coordinator

Job Title: Coordinator
Location: New York, NY - 10036 (Hybrid - 3 days onsite/week)
Duration: 8+ months Contract (High possibility of extension)
Work Hours: Monday through Friday, 9:00 am to 6:00 pm
Pay Range: $25/hr. - $28/hr.

Job Description:
The Client International Coordinator is vital to managing all logistics and coordination across all Regions (France, Africa, UK and Brazil). This person will be responsible for managing all administrative, organizational, and Productarial tasks as and when required.

Here's a breakdown of the job profile:

• Coordinating travel, accommodation, and on-the-ground logistics for Tentpole events i.e., Awards
• Managing accounts, expenses, and related paperwork

Liaising with various departments and providing coordination support across US departments and international teams:

• Collect and distribute creative assets for tentpoles and linear series
• Provide monthly US Pipeline Programming updates
• Have ability to use the RAD Report tool to update end dates on pipeline series
• Collect regional premiere dates for tentpoles and plan ops meeting with live events team to ensure seamless delivery
• Provide support on-site for content shoots/events relating to international markets
• Request, respond, track + organize inquiries for specific assets from US Brand Creative Team (promos, AE files, key art, etc.)
• Work closely with the social team to ensure our regions receive all assets timely
• Collect and organize assets for tentpoles for Yangaroo team
• Update master library to remove titles that have expired + add new series to FY2025 roster as we acquire rights
• Manage + delegate tasks to PBEs (project-based employees) on specific projects / tentpoles
• Process all invoices, and paperwork + timesheets for PBEs

Meeting Attendance:

• Biweekly Movies team meeting to confirm international premiere rights, delivery details and provide them with international airings
• *** UK catch up meeting w/ action items
• Social assets, on air-promos
• Weekly ops meeting (tentpole based)
• *** Legal x *** series weekly meeting to confirm available series in perpetuity to INTL regions (ongoing project)
• *** International Programming Meeting Lead meeting reviewing the *** US Pipeline series, collect air date and premiere information from each team + provide updates on any new programming available
• 2025 *** Bi-weekly Synergy meeting Meeting with *** US Programming team detailing in-house series premiere dates and updates on production, rights, etc. Use this meeting to pull series into our FY2025 + FY2026 series
• Alternate bi-weekly meetings with regional programmers (Abi France, Nicola UK, Sabiera South Africa, Danusa Brazil) to check in on series performances, asset needs, stunts planned and marketing initiatives
• Bi-Weekly External Overall Production Meeting Overall production updates on in-house productions and update premiere dates if they ve shifted
• Weekly Tentpole Meetings Strategize and collaborate with relevant teams + request and deliver relevant assets
• Weekly meeting with International Compliance officer to isolate VH1 titles with international distribution
• Weekly music synergy meeting Collaborate with music team to schedule launch of *** International Amplified

Skills Required:

• Programming and Scheduling experience
• Project management experience
• Excellent communication and interpersonal skills
• Strong organizational and administrative abilities
• Ability to work under pressure and prioritize tasks effectively
• Fast and accurate word processing skills
• Good numeracy skills
• Initiative, flexibility, and problem-solving abilities

Work Environment:

• Must be able to work independently, with irregular hours and shifts, including weekends
• Must be able to work on a Hybrid basis in the office and from home
• Occasional local travel required for tentpole events