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Job Requirements of Operations Associate III:
-
Employment Type:
Contractor
-
Location:
Remote, OR (Onsite)
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Operations Associate III
Careers Integrated Resources Inc
Remote, OR (Onsite)
Contractor
Job Title: Operations Associate III
Job Location: Remote, IL 60614
Job Duration: 12+ Months (Possibility of extension)
Pay Rate: $43.83/hr. on W2
Employment Type: Full Time.
Job Description:
Principal Responsibilities:
Contracts & Contract Lifecycle Support:
Operational Systems, Data & Reporting:
Decision-Making Authority:
Knowledge, Skills & Competencies:
Education & Experience Requirements:
Job Location: Remote, IL 60614
Job Duration: 12+ Months (Possibility of extension)
Pay Rate: $43.83/hr. on W2
Employment Type: Full Time.
Job Description:
- The Business Operations Associate delivers end-to-end execution support across Research Business Operations, with primary responsibility for contracts administration, purchasing activities, and operational systems support.
- The role enables efficient and compliant processes by coordinating contract lifecycle activities, managing purchase orders and invoices, and monitoring the health of business operations systems.
- This position partners closely with Research scientists and senior Business Operations leadership and operates under established policies and guidance, ensuring accuracy, timeliness, and visibility across core operational workflows.
Principal Responsibilities:
Contracts & Contract Lifecycle Support:
- Support the full contract lifecycle from contract intake through execution, including submission, SOW drafting, tracking, and documentation management.
- Coordinate and submit contract initiation forms and required documentation into contract management systems (e.g., Coupa, Determine, or equivalent).
- Maintain accurate and up-to-date contract trackers and repositories to ensure stakeholder visibility.
- Serve as a primary operational contact for internal teams to support communications for contract submission form details and status updates, and facilitate the smooth flow of contract processes.
- Support continuous improvement of contracting workflows, trackers, and templates.
Operational Systems, Data & Reporting:
- Maintain and update the Business Operations SharePoint site and reference materials.
- Generate and maintain basic reports and trackers to support operational visibility.
- Partner closely with senior Business Operations staff to support recurring operational processes.
- Serve as a primary operational contact for internal teams regarding GBS Help ticket submission, monitoring, and communication.
Decision-Making Authority:
- Independently prepare and submit contract documentation into approved systems.
- Maintain and update operational trackers, systems, and repositories.
Knowledge, Skills & Competencies:
- Working knowledge of contract administration and vendor management processes.
- Familiarity with contract management systems and document tracking tools.
- Strong organizational skills with exceptional attention to detail and follow-through in interpreting nuanced contracting requirements, navigating internal and external teams.
- Ability to manage multiple priorities in a deadline-driven environment.
- Strong written and verbal communication skills, proven experience working with Leadership.
- Problem-solving mindset with the ability to escalate appropriately.
Education & Experience Requirements:
- Bachelor’s degree in Business Administration or related field, or equivalent experience.
- Typically 5-7 years of experience in business operations, business administration, contracts administration, procurement, or related roles.
- Experience working with enterprise systems for contracts, procurement, and financial operations preferred.
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