Senior Executive Assistant

Job Title: Senior Executive Assistant
Location: Chapel Hill, NC
Contract: 3 Months+ (Possibility of Extension)

Shift: 5x8 (8:30 AM – 5:00 PM)

Hours: 40 hours/week | 8 hours/day | 5 days/week
 
Job Summary:

• Serves as the primary assistant to an Associate VP, VP, SVP, President, or UNCHCS officer
• Anticipates scheduling and activity needs; provides high-level administrative and clerical support

 
Responsibilities:

• Act as primary assistant and anticipate executive needs
• Communicate, follow up, and liaise with department directors regarding projects and reports
• Prepare/distribute agendas, PowerPoints, meeting materials, and minutes
• Screen calls, visitors, appointments, mail, and emails; respond or forward appropriately
• Manage executive calendars, arrange meetings, conferences, and travel logistics
• Occasionally assist with directors’ budgets
• Organize and maintain supervisor’s files (electronic & paper), ensuring confidentiality

 
Required Skills & Experience:

• 4+ years of high-level administrative/office management experience (supporting VP/President preferred)
• Proficiency in Microsoft Outlook, Word, PowerPoint
• Strong communication and computer skills
• Time management and organizational skills
• Calendar management and meeting planning expertise

 
Education:

• High School diploma or GED required