Corporate Events Associate

Job Title: Corporate Events Associate
Location: Client, NY
Schedule: Monday – Friday, standard business hours. May need to support evening or weekend events as needed.
Pay: $16 hourly

Job Description:
Summary:

• Corporate Events is a team of event professionals who use strategic project management and solutions-oriented customer service to plan best in class events that support the company’s key initiatives and corporate calendar.
• The primary responsibility of the Corporate Events Associate is to provide support to the team in planning and executing events.
• This includes a wide range of activities, such as coordinating vendors, organizing logistics, managing budgets, communicating with key stakeholders, and assisting with event planning and execution.
• This role will also play a vital part in providing comprehensive support to the organization, focusing on administrative tasks and system maintenance.

Day to Day Responsibilities:

• Assist the team with assigned corporate events, following established policies and procedures to fulfill customer expectations
• Collaborate with both internal and external vendors, including media, IT, Global Security, Corporate Aviation, and external vendors/venues such as the client Museum of Glass, to ensure the delivery of high-quality events
• Help with travel arrangements, including hotel and ground transportation, and also act as a secondary planner for logistics
• Support the team with administrative duties such as conference room management, printing event materials, creating event diagrams and layouts
• Offer systems administration support to enhance the organization's operational effectiveness, utilizing the department's technology platforms (i.e., SharePoint, room scheduling tool, Microsoft Office 365)
• Collaborate with vendors to process orders, balance accounts, and aid in the submission of expense reports
• Participate in the department's time tracking and metrics program to promote continuous enhancement in process efficiency and effectiveness
• Uphold strict confidentiality of information obtained during the coordination and support of meeting and event logistics

Required Education: Bachelor’s degree preferred

Required Years and Area of Experience:

• Minimum of 1+ years of event planning experience

Required Skills:

• Strong organizational and time-management skills
• High-level of confidentiality
• Excellent communication and interpersonal skills
• Ability to work independently or in a team environment
• Creative thinking and problem-solving abilities
• Attention to detail
• Ability to prioritize and manage multiple projects simultaneously
• Strong project management skills
• Strong customer satisfaction focus
• Desired Experience / Qualifications / Skills: M365 Office

Soft Skills:

• Possess excellent written and verbal communications skills
• Ability to make decisions
• Ability to adapt to constant change
• High level of integrity
• Must be able to professionally handle stressful situations and meet deadlines