File Clerk

Job Description (Required):



POSITION SUMMARY

This position will support the administration of the VACCINES Quality Records & Training group in compliance with Records Management policies and procedures and the

Enterprise Records Retention schedule.

This position will assist with the operations of the VACCINES Records Room regarding archiving and retrieval of critical and non-critical physical records.

This position will aid with inventory and organizational logistics in the VACCINES Records Room.

This position will provide high quality customer service and record assistance to VACCINES scientific community as needed.

This position will perform job responsibilities in compliance with departmental procedures and all other regulatory agency requirements.





POSITION RESPONSIBILITIES

Assists with maintenance and tracking of all documents within the VACCINES Records Room.

Archives the VACCINES physical records stored in Pearl River, including quality checking, indexing, scanning, filing, and/or uploading documents.

Prepares VACCINES physical records for offsite shipment to PRSC.

Completes all required training in conformance with departmental requirements.



ORGANIZATIONAL RELATIONSHIPS

Quality, Informatics, & Data Operations Quality Records & Training

Clinical Immunology & Operations

Clinical Diagnostics & Read-World Evidence Assays

External Contractor Labs



EDUCATION AND EXPERIENCE

High school diploma

3 - 5 years of clerical experience required



TECHNICAL SKILLS REQUIREMENTS

Must be proficient with Microsoft Windows, Office Suite and Adobe Acrobat Professional

Records and documentation management experience desirable but not required

Experience with documentation systems desirable but not required

Strong verbal and written communication skills



PHYSICAL POSITION REQUIREMENTS

Moderate lifting of documents and/or boxes, sitting, standing, walking

Possibility of lifting up to 25lbs boxes, 1 to 2 times a day (not on a regular basis)