Executive Assistant

Job Title: Executive Assistant
Location: Detroit, MI
Duration: 3 Months+ (Possibilities of Extension)
If need candidate need to travel to below Sites:

• HFH Main, 1 Ford Place, Detroit, MI
• Detroit St. John, 22101 Moross Rd, Detroit, MI
• Troy Headquarters, 1414 E Maple Road, Troy, MI

Job Description - 

• Candidate will be working with an Executive over the Peds service line and will be traveling from site to site according to the executive's schedule.
• Potential to work from home some days as well. Equipment will be provided by Client.
• Please ensure candidates have adequate internet capability to host video calls and conferences when working from home.

General Summary:
Under limited supervision from a Senior Level Executive in Leadership Salary Grade M10 and above or Client Medical Group Chair, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature.
 
Principal Accountabilities:

• Performs a wide variety of typing duties such as composing correspondence and preparing forms, tables, charts, records, statistical tables, schedules, and so forth that are confidential in nature and may require taking and transcribing shorthand and/or Dictaphone dictation.
• Assists in preparing complex, confidential administrative reports, statements, rosters, and so forth.
• Performs difficult data and/or information gathering, computes complex calculations, and drafts and prepares special reports/analyses for review by supervisor.
• Reviews and screens visitors and telephone calls, ascertains callers' needs, and tactfully refers callers to appropriate personnel.
• Responds to inquiries concerning general administrative activities and operations and refers complex and/or sensitive inquiries to appropriate person(s).
• Regularly engages in a variety of contacts inside and outside the organization in order to obtain or relay information, arrange meetings, gather data and so forth, often dealing with executives, medical staff, trustees, or influential outsiders.
• In absence of, or as directed by supervisor, is often required to relay confidential or sensitive information.

Education:

• High School Diploma/G.E.D. required in order to compose and prepare a variety of confidential reports, tables, memorandums, etc.
• Associate’s Degree in business or a Productarial field from a business school or college preferred.

Required:

• Minimum 4 years Executive Assistant experience working with C-Suite level or higher OR
• Minimum 4 years of Executive Project Management experience working with C-Suite or higher.
• Microsoft Office Suite proficiency.
• Excellent communication and organization skills.