CL+D Program Planner

Job Title: CL+D Program Planner
Location: Remote (Bay Area on-site support may be required for training programs)
Duration: 19 Months
Schedule: 20 hours per week, with potential to increase to 40 hours
Pay Rate: $32 - $36.67/hour
 
About the Role:

• We are seeking a highly motivated and experienced Program Planner, Commercial Learning + Development (CL+D) to lead the planning and implementation of U.S. Commercial training programs across therapeutic areas and business units.
• Programs may include New Hire Training, Leadership Development, Emerging Leader Training, and other learning initiatives.
• This role requires strong organizational, vendor management, and cross-functional collaboration skills to ensure seamless logistical execution.

 
Key Responsibilities:

• Plan and manage end-to-end execution of training programs and ad hoc training meetings.
• Partner with stakeholders to align training program planning with business needs.
• Collaborate with the Learning Operations Manager and vendors to ensure program alignment across therapeutic areas.
• Manage RFPs, venue sourcing, site selection, and vendor evaluation in line with business and industry standards.
• Negotiate contracts with hotels, venues, and vendors.
• Oversee catering, food and beverage logistics, and vendor-provided services (production, audiovisual, etc.).
• Develop and maintain project timelines, action plans, and stakeholder deliverables.
• Coordinate with internal training teams and external vendors to ensure projects remain on track.
• Produce pre-program communications (e.g., websites, materials) and post-program analyses, including survey-driven insights and recommendations.
• Manage registration processes, attendee lists, rooming lists, and program materials.
• Lead cross-functional planning meetings and ensure effective collaboration.
• Manage budgets: create forecasts, track costs, reconcile expenses, and ensure accurate cross-charges and accruals.
• Oversee vendor performance, ensuring deliverables and timelines are met.
• Establish and refine standard operating procedures to improve program efficiency and effectiveness.
• Mentor colleagues in program planning, logistics, and project management as needed.
• Support strategic projects impacting broader team and organizational objectives.

 
Required Qualifications

• Bachelor’s degree with 8+ years of relevant experience, or
• Master’s degree (MS/MA/MBA) with 6+ years of relevant experience.
• Extensive knowledge of program planning, meeting management, and logistics.
• Proven ability to manage complex projects, budgets, and vendor relationships.
• Strong communication, negotiation, and stakeholder management skills.
• Ability to work independently and within cross-functional teams.
• Proficiency in Microsoft Office Suite and comfort with adopting new digital tools.
• Strong problem-solving, strategic thinking, and decision-making skills.

 
Preferred Qualifications:

• Degree in Project Management, Hospitality & Tourism Management, or related field.
• Significant meeting and project management experience, preferably in biotech/pharma.
• Certified Meeting Professional (CMP) designation.
• Early adopter of technology with a digital-first mindset.
• Demonstrated ability to thrive in fast-paced environments with evolving priorities.
• Resourceful, self-starter who can navigate ambiguous situations.