Executive Assistant I

Duration 12 months

Number of Hours per week 40 per weeks
Hybrid 3 days in Cambridge
*** is seeking a proactive, high-caliber Executive Assistant to serve as a strategic partner to our Leadership Team (LT). This is not a traditional support role; it is a hybrid position combining high-level administrative partnership with light project management. The successful candidate will act as the "connective tissue" for the department, ensuring operational efficiency, managing complex logistical puzzles, and maintaining a professional environment in our Cambridge office.

Job Responsibilities
Calendar Architecture: Proactively manage complex, high-volume Outlook calendars, anticipating conflicts and prioritizing high-impact engagements.
Global Travel & Logistics: Orchestrate seamless domestic and international travel itineraries, ensuring full compliance with corporate policy and optimal time management for LT members.
Financial Coordination: Manage the end-to-end lifecycle of Purchase Orders (POs) and Products of Work (SOWs), ensuring accurate tracking and timely budget reporting.
Digital Asset Management: Maintain and optimize SharePoint and OneDrive environments to ensure team resources are organized and accessible.
Event Management: Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership meetings.

Qualification:
Experience: 3+ years of progressive administrative experience, preferably in a corporate or biotech setting.

Education:
Associates degree required; Bachelors degree preferred.
Technical Savvy: Expert proficiency in Microsoft Office 365 (Outlook, SharePoint, Excel, and OneDrive).
Mindset: A solution-oriented multitasker who remains calm and professional under pressure.
Communication: Exceptional verbal and written skills with a knack for navigating ambiguous situations.