Admin Assistant II

Title: Admin Assistant II
Location: Parsippany NJ-Hybrid role - must be willing to report in the office 3 days a week.
Duration: 6 mos 1 year
Pay rate Range: $24.55 - $30.69/hr
Shift Schedule: M-F 8am 4pm EST
Temp to perm: Not as of today but possible in the future depending on performance and available openings.

Core essential skills:
1) Self-starter/self motivated
2) Expert skills in Excel, Powerpoint
3) Travel Planning skills - Ability to navigate various apps such as SAP Concur for travel
4) Works well under pressure with multiple individuals across departments
5) Problem Solving and organization kills

Job Description
This position is responsible for all administrative support to the assigned departments.
Essential functions include:
General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents
Travel coordination (flights/hotels/transportation), expense reporting, and Client card reconciliation
Support coordination of meetings with internal and external business partners
Support expense process in SAP along with purchase requisition and invoicing
Manage Purchase Orders including creating and tracking spend
Support the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors
Your experience and qualifications
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:
Bachelors Degree or commensurate experience
Minimum 5 years experience in an administrative support role for senior executives

Preferred Qualifications:
Project management experience.
Prior experience in the Pharmaceutical industry

Skills/Knowledge/Abilities:
Experience in fast paced, corporate environment
Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook
Basic knowledge of teleconference and videoconference services
Must be able to maintain the highest level of confidentiality, integrity and discretion
Must be able to multi-task and work with changing priorities
Excellent verbal, written, organization and interpersonal skills required
Client service oriented
Detail oriented
Demonstrate willingness to accept new tasks and challenges and grow in new areas of responsibility
Fluency in spoken and written English is required

Travel requirements: some business travel might be required.