Admin Assistant – Training Coordinator

Job Title: Admin Assistant – Training Coordinator
Location: Arden Hills, MN 55112
Schedule: Preference for onsite (5 days/week); remote work allowed when no training events are scheduled
Duration: 12-month W2 contract with potential for temp-to-perm, depending on performance and budget

Pay Range: $22 – $28/hour (W2)
Shift: 8:00 AM – 4:30 PM CST
Interview Format: Microsoft Teams Video Interview
 
Job Overview:
We are seeking an organized, proactive, and team-oriented Administrative Assistant – Training Coordinator to support our dynamic Sales Training department. This role involves coordinating training logistics, managing administrative tasks, and ensuring smooth execution of training events.
 
Key Responsibilities:

• Training & Event Coordination:
  • Arrange travel, hotel accommodations, meals, and shuttle services for training attendees.
  • Coordinate with trainers to ensure training rooms are properly set up (AV, equipment, supplies).
  • Work with corporate Cvent team to ensure hotel and venue bookings meet compliance standards.
• Administrative Support:
  • Perform general administrative duties (scheduling, meeting planning, document preparation).
  • Create, edit, and proofread correspondence, presentations, and internal documents.
  • Maintain confidentiality, especially around sensitive employee and departmental information.
• Customer Interaction:
  • Serve as a point of contact for internal team members and external stakeholders.
  • Provide information and direct inquiries based on established policies and procedures.
• Project Coordination:
  • Assemble and distribute training materials.
  • Track and verify training data and attendance.
  • Coordinate small projects independently using internal and external resources as needed.

 
Qualifications:

• High School diploma or equivalent required; associate degree or higher preferred.
• 3–5 years of experience in administrative support or event/training coordination.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with tools such as Cvent, Ariba, and Concur (preferred).
• Exceptional communication and interpersonal skills.
• Strong organizational and time management abilities.
• Detail-oriented with excellent problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.