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Job Requirements of Administrative Business Partner:
-
Employment Type:
Contractor
-
Location:
South San Francisco, CA (Onsite)
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Administrative Business Partner
Careers Integrated Resources Inc
South San Francisco, CA (Onsite)
Contractor
Job Title: Administrative Business Partner
Location: South San Francisco, CA
Duration: 6 Months
Pay Range - $30.00 to $33.00/hr on W2
Primary Responsibilities:
Location: South San Francisco, CA
Duration: 6 Months
Pay Range - $30.00 to $33.00/hr on W2
Primary Responsibilities:
- Provide accurate and effective administrative support to Managers.
- Coordinate administrative duties with other Administrative Associates to ensure seamless group support.
- Identify and anticipate the needs of the group; plan work activities accordingly.
- Manage multiple schedules, including heavy calendaring of complex meetings.
- Arrange, coordinate, and support meetings, events, and activities both onsite and offsite.
- Generate, disseminate, and maintain documents and information.
- Develop, implement, and evaluate departmental work processes and procedures.
- Manage deadlines related to business planning and special projects.
- Collaborate with the Admin team to support complex projects and meet deadlines.
- Schedule and coordinate staff meetings (onsite/offsite).
- Create and prepare presentation materials.
- Assist with special projects.
- Schedule travel for staff.
- Process payments and expense reports.
- Maintain department files.
- Order office supplies.
- Maintain photocopying equipment.
- Order catering and supplies for meetings/events.
- Greet and assist visitors.
- Disseminate information as needed.
- Fully utilize PC/MAC and software applications.
- 4+ years in administrative roles preferred.
- Ensure adherence to company policies.
- Facilitate communication across individuals, teams, and functions.
- Strong, positive interpersonal skills; ability to work with diverse individuals.
- Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes.
- Engage in administrative team meetings and projects.
- Proactively maximize the effectiveness of managers and team members.
- Handle sensitive, confidential, and complex information with discretion.
- Take direction from team members while managing time and priorities independently.
- Demonstrate proactive decision-making within agreed parameters.
- Maintain a customer-oriented approach.
- Deliver consistently accurate work; manage multiple projects simultaneously.
- Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.).
- Excellent written and verbal communication.
- Previous experience in biotech preferred.
- BA degree or equivalent experience required.
- Must be comfortable working onsite 5 days per week.
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