HR Assistant

Job Description:
Responsibilities
Responsible for Invoice Processing and reconciliation ensuring invoices are accurately recorded, processed, and paid in a timely manner from multiple areas of the HR business.
Point of contact for all HR vendor managers, fielding inquiries on invoice receipt, payment dates and reconciliation reports.
Understanding of basic procurement functions including Purchase Order Requisitions.
Reporting responsibilities; Comparing purchase orders to budget amounts and reconciled invoices, terms of payment, and other charges
Understanding of basic accounting functionality including monthly close activities including Accruals and Journal Entries
Preparation of HR benefit files for headcount allocation and payment submission
Establish and maintain partnerships with HR Vendor managers and finance department.
Record retention and assistance for audit testing
Ability to learn and apply HR practices, policies and procedures and maintain confidentiality and handle sensitive information
Ability to clearly communicate with HR partners and Corporate Finance in email and reports.
Excellent knowledge Microsoft Office Software with advance skills in Excel. Requires ability to learn and use various HR systems and data sources such as SAP/HR module. Knowledge of Ariba and Catalyst.

Requirements:
Bachelor s degree in Human Resources
Ability to handle multiple priorities
Strong verbal and written communication skills
Experience with applicant tracking systems a plus
Must have strong knowledge of Word and Excel.
Must be organized, high-energy and have a strong attention to detail

Experience Levels:
Intermediate: Typically, has up to approximately 4 years of experience performing this specific job function and requires some managerial oversight/direction.
Advanced: Full knowledge of related concepts. Typically, has at least 4 years of experience performing this specific job function and requires minimal managerial oversight/direction.
Expert: Full knowledge of the function. Demonstrated ability to apply concepts to the functional area and see big picture impact of actions. Typically, has approximately 7+ years of experience performing this specific job function and requires very limited managerial oversight/direction.