Executive Assistant

The Executive Assistant / IT Administrator provides professional operational and analytical support to IT Leadership by providing the coordination, analysis, and continuous improvement of executive workflows, leadership processes, and cross-organizational initiatives. This role is responsible for managing executive operating rhythms, synthesizing information for decision support, and driving follow-through on leadership priorities across departments.

Executive Operations

Manages executive leadership operating rhythms including meeting cadence, agenda planning, and follow-through processes
Implement improvements to executive and leadership support processes


Cross-Functional Coordination

• Coordinate inputs and follow-up activities across departments related to executive and leadership initiatives
• Ensure alignment and timely information flow between executives and operational teams
• Maintain confidentiality when handling sensitive information and communications

Project & Initiative Support

• Support execution of small to mid-sized cross-functional initiatives by tracking timelines, deliverables, and stakeholder responsibilities

Communication & Documentation
Draft and edit executive communications, summaries, and documentation with accuracy and professionalism


Operational Process Support

• Evaluate existing executive support and coordination processes and recommend improvements
• Provide informal guidance to other administrative staff on executive support best practices as needed

JOB REQUIREMENTS
EDUCATION:
Bachelors Degree in related field is required or a combination of additional experience and training will be considered
EXPERIENCE:

• 10+ years of experience of experience as an executive assistant or in progressively more responsible rolls supporting IT.
• 1-2 years project management experience

KNOWLEDGE AND SKILLS:

Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
Excellent written and verbal communication skills.
Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
Exposure to technology leadership is a plus.