People Operations Coordinator I

Job Title: People Operations Coordinator I
Location: San Diego, CA 92130
Duration: 4+ Months (Possibility of Extension)

Pay Range: $28.00 – $28.53/hr. on W2
 
Position Summary:
Supports the People & Performance department through HRIS management, employee onboarding and offboarding, compliance monitoring, personnel records maintenance, and reporting. Acts as a primary contact for general employee HR inquiries.
 
Primary Responsibilities:

• Maintain and update the HRIS system (preferably Workday), including employee data input, report generation, and distribution.
• Monitor and troubleshoot HRIS system integrations to ensure accurate and timely data flow.
• Coordinate new hire processes with stakeholders to ensure smooth onboarding; manage accurate and timely notifications for employee status changes.
• Oversee I-9/E-Verify processes, ensuring compliance with current regulations, conducting audits, and sharing best practices.
• Collaborate with HR Business Partners and other departments to manage employee offboarding, including processing termination paperwork and closing out records.
• Ensure proper storage of documents such as offer letters, job descriptions, and relocation summaries in the HRIS system.
• Support Tuition Reimbursement and relocation benefit programs.
• Assist with annual review and compensation adjustments, including tracking performance reviews and updating HRIS.
• Prepare and distribute wage notifications according to federal and state requirements.
• Maintain required state and federal postings for corporate and New Jersey offices.
• Manage the Job Description files and support training groups with updates.
• Conduct employment verifications and prepare credentialing letters as needed.
• Maintain immigration documentation and assist with work visa filings.
• Perform additional HR-related tasks as assigned.

 
Education, Experience & Skills:

• Associate’s degree or equivalent with 2+ years of HR experience; Bachelor’s degree preferred.
• Experience in pharmaceutical sales HR is a strong plus.
• Proficient with HRIS systems (Workday preferred), including data maintenance and reporting.
• Experienced in I-9 documentation and regulatory compliance.
• Familiar with state and federal employment laws.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong data management, analytical, and problem-solving skills with high attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Self-motivated, team-oriented, with a proactive approach to work.
• High integrity and ability to handle confidential information.
• Capable of managing multiple projects under tight deadlines in a fast-paced environment with minimal supervision.