Accounting Specialist – AR & AP

Job Title: Accounting Specialist – AR & AP
Location: Iron Mountain, MI 49801 (100% Onsite)
Duration: 06+ Months (with possible extension)

Shift: 8 am - 4:30 pm EST (Mon-Fri)
 
Position Overview:
As an Accounting Specialist, you will support the AR and AP Accounting Coordinators by performing various accounts receivable (AR) and accounts payable (AP) tasks as needed. You could also support month end close, project costing, or accounts payable (AP) supporting functions. Frequent communication with customers, employees, and business partners is required to resolve discrepancies, clarify issues, and ensure proper recording of transactions.
 
Duties and Responsibilities:

• Process customer invoices in ERP system (Syteline), provide weekly and monthly customer statements
• Submit invoicing through customers billing portals
• Calculate and process weekly per diem travel requirements for service team
• Request freight payment approvals
• Code freight payments and other costs aProductst jobs
• Work with customers to resolve past due invoices, support Collection efforts, answer customer inquiries
• Work with Engineering and Sales to resolve AR matters
• Maintain electronic filing system
• Process project costing transactions and validations, manage billing milestones
• Process supplier invoices in ERP system (Syteline) for payment
• Match invoices to receiving documents in ERP system
• Resolve discrepancies with receiving or Po’s to ensure 3-way match, working with other departments.
• Voucher invoices for payment
• Verify/reconcile vendor statements, answer vendor inquiries, provide timely responses and escalation of problems
• Work with Purchasing and Receiving to resolve AP matters

 
Experience and Education:

• Associate’s degree in accounting is preferred
• Minimum two years’ office experience, preferably one year in accounting.

 
Qualification:

• Proficiency in Microsoft Excel, Word and Outlook
• Experience with ERP software (SyteLine a plus)