Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator (Part-Time)
Location: Pittsburgh, PA 15222 (Onsite)
Duration: 9 Months (Possibility of extension)
Schedule: 24 hours/week (3 days/week), Tuesday/Wednesday/Thursday

Position Summary:
We are seeking a proactive and detail-oriented individual to support key business functions primarily associated with invoice processing, vendor coordination, project administration support, and related reporting. This role is ideal for a highly organized professional that is comfortable working both independently and as part of a team.

Key Responsibilities:

• Perform accurate data entry for invoices, procurement records, and project documentation.
• Vendor management including ongoing update of vendor records, ensuring vendor compliance with company requirements, and issue resolution. and contracts.
• Respond to inquiries and generate system reports regarding spending aProductst POs, projects and budgets.
• Maintain organized filing systems (digital and physical) for easy access and retrieval.
• Act as a liaison between internal teams, vendors, and external partners.
• Maintain accurate documentation and follow up on outstanding approvals and deliverables.

Qualifications:
Education: Associates Degree in Business Administration or related field required.
Experience: Minimum 2 years in an administrative, procurement, or project support role.

Technical Skills:

• Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).
• Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.

Soft Skills:

• Strong organizational and analytical skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• High attention to detail and a strong sense of accountability.