Administrative Secretary

Duties:
Under direct supervision from a leader on the Leadership Salary Plan grade up to and including M07, performs Productarial duties such as typing routine correspondence and forms, maintaining files, distributing mail, and so forth. Work is planned and checked by supervisor. Uses discretion and judgment when screening visitors and telephone calls, making necessary grammatical or spelling changes in correspondence, and organizing own work load to meet established priorities.
Types memos, correspondence, reports and various routine forms, and makes changes in grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines and established priorities. Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth. Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures. Maintains department calendar. Schedules meetings and appointments. Makes routine travel or conference arrangements as necessary. Opens, sorts, records and distributes mail. Posts information to records and logs, maintains established files, and prepares various adhoc reports according to directions from supervisor. Performs related general office duties, such as monitoring and ordering standard supplies, operating office copier, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth. May be responsible for performing duties such as typing patient related documents, gathering information from patients to relate to physicians, maintaining patient files, and scheduling patient for surgery, tests and appointments. Performs other related duties as assigned or requested.

Education:
Requires a high school diploma or G.E.D. equivalent.
One (1) year of experience within an office setting preferred.

Skills:
Literacy and experience working with Microsoft Software Programs required. Previous experience scheduling appointments/maintaining calendars preferred. Interpersonal skills necessary in order to communicate effectively with callers and visitors, and provide information requiring ordinary courtesy and tact. Ability to distribute departmental mail and other materials.
Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the Client Customer Service Policy and summarized below: Communication, Ownership, Understanding, Motivation, Sensitivity, Excellence, Teamwork, Respect
Must practice the customer skills as provided through on-going training and in-services. Must possess the following personal qualities: Be self-directed, Be flexible and committed to the team concept, Demonstrate teamwork, initiative and willingness to learn, Be open to new learning experiences, Accepts and respects diversity without judgment, Demonstrates customer service values

City: Detroit

Schedule:
Start Date: 09/22/2025
End Date: 02/28/2026
Schedule Notes: Position Title: Administrative Productary Location: Pancreatic Cancer Center - 2799 W. Grand Blvd *Candidates must live within 25 miles of location # of Openings: 1 Contract Length: Until 02/28/26 Interview Process: 1st Round: Microsoft Teams 2nd Round: On-site interview Role Overview: The Administrative Productary will support the Director of Research Operations and other scientists within a 27-person team. This role requires a proactive, organized individual who can assist staff, coordinate meetings and events, and handle a variety of administrative duties in a hospital or research environment. Key Responsibilities: -Provide administrative support to leadership and team members. -Schedule and set up meetings; book rooms as needed. -Order catering for meetings and events. -Assist with booking hotels, parking vouchers, and travel arrangements. -Coordinate symposiums and events (100 150 attendees) -Create flyers and assist with event materials -Maintain calendars and meeting logistics -Communicate effectively with the team and external partners Required Qualifications: -Minimum 5 years of Productarial or executive assistant experience -Familiarity with a hospital or research setting -Strong organizational and time-management skills -Proficient in Microsoft Office Suite -Excellent communication and interpersonal skills -Ability to take initiative and work independently Preferred Skills: Background in supporting research departments or scientific teams
Hours Per Week: 40.00
Hours Per Day: 8.00
Days Per Week: 5.00