Conventional Generation Construction Admin

Job Title: Conventional Generation Construction Admin
| Administrative Assistant
Location: Onsite- Conway Springs, KS 67031
Duration: 18 months + (Possible Extension)
 
Scheduled Work Hours: Monday - Friday, 7:30 a.m. – 4:00 p.m. (Additional hours as required)
 
Summary of Primary Duties and Responsibilities:

• The position provides essential administrative and clerical support to the onsite construction management team throughout a multiyear construction project.
• Working primarily from an office trailer on an active job site, this role helps maintain project documentation, supports field operations, coordinates communication, and ensures the office runs efficiently.
• The ideal candidate is organized, adaptable, and comfortable working in a dynamic construction environment

• Administrative support include Project Managers, Project Supervisors, Staff Engineers, and Field Management.
• Handling confidential project documentation.
• Assist with preparing purchase orders, invoice coding, and expense tracking.
• Assists in planning and coordinating training and safety events.
• Prepares monthly expense reports for supported personnel.
• Coordinate travel planning and scheduling for individuals and groups.
• Manage incoming calls, visitors, deliveries, and mail for the project site.
• Prepare meeting agendas, take minutes, and distribute followup documentation.
• Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
• Coordinate facility scheduling and catering for large meetings and events.
• Create requisitions and receipts for vendors.

• Requires a high school diploma or the equivalent. A Bachelor’s degree in Business, Communications, Accounting, or related field is preferred, but not required.
• The ideal candidate will possess the ability to perform successfully in a fast paced environment, maintain superior communication skills, and provide support to multiple personnel.

• Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
• Requires strong computer skills and working knowledge of Microsoft Office.
• PeopleSoft and Box Systems or related systems experience is preferred. 
• Must have the ability to apply creative problem solving and sound reasoning. 
• Must be able to handle multiple priorities, organize workload, adapt quickly to change, and provide a high level of internal communication. 
• Must be able to work both independently and as a member of a team.
• Comfortable working in a jobsite environment (office trailer, PPE required when entering the field).

 
Licenses and Testing Required:
Successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.
 
Working Conditions:
Normal field office working conditions. Must have a satisfactory work record including good attendance.