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Job Requirements of Reception & Office Operations Coordinator:
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Employment Type:
Contractor
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Location:
Washington, DC (Onsite)
Do you meet the requirements for this job?
Reception & Office Operations Coordinator
Careers Integrated Resources Inc
Washington, DC (Onsite)
Contractor
Job Title: Reception & Office Operations Coordinator
Location: Washington, DC 20005
Duration: 12+ Months (Possible Extension)
Pay Rate: $22/hr. on W2
Position Summary:
- Serves as the first point of contact for the organization’s Washington, DC office.
- Creates a professional, welcoming, and well-organized office environment for employees, senior leadership, external partners, and visitors.
- Requires strong communication skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced professional setting.
- On occasion, may be required to work more than four hours per day to support scheduled events, with advance notice of at least one week.
Key Responsibilities:
Front Desk & Visitor Management:
- Serve as the primary point of contact for the DC office, professionally greeting visitors, vendors, and guests.
- Determine the purpose of visits, notify appropriate staff of arrivals, and ensure visitors are directed or escorted as needed.
- Maintain visitor sign-in procedures and support office security and access protocols.
Telephone & Communications:
- Answer all incoming calls, emails, and WebEx Teams messages promptly and professionally.
- Accurately route requests to appropriate staff or departments and take clear, complete messages when needed.
- Serve as a reliable information resource for general office inquiries.
Mail, Deliveries & Office Logistics:
- Receive, sort, distribute, and send incoming and outgoing mail and packages.
- Coordinate with building management and delivery services as needed.
- Monitor and maintain the front desk area, conference rooms, and shared spaces to ensure a professional appearance.
Administrative & Clerical Support:
- Perform typing, data entry, and other clerical duties as assigned.
- Provide light administrative support to DC-based staff, including scheduling assistance, document preparation, and basic coordination tasks.
- Assist with meeting logistics, such as room setup, catering coordination, and greeting external attendees when requested.
General Office Support:
- Serve as a dependable point of continuity for the DC office to ensure smooth day-to-day operations.
- Perform miscellaneous duties as directed to support office operations, leadership needs, and special events.
- Exercise discretion and professionalism when handling sensitive or confidential information.
Education and Experience:
- High school diploma or equivalent required.
- Prior experience in a receptionist, front desk, or administrative support role preferred.
- Proficiency with Microsoft Office products (Outlook, Word, Excel) is desirable.
Skills and Attributes:
- Excellent verbal communication skills and professional phone etiquette.
- Strong interpersonal skills to interact effectively with employees, executives, and external stakeholders.
- Professional demeanor with a welcoming, service-oriented mindset.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Reliable, punctual, and comfortable serving as a visible, consistent presence in the office.
- Typing ability of approximately 45–50 words per minute.
- Sound judgment, discretion, and ability to remain calm and courteous under pressure.
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