Admin, Records

Job Title: Admin, Records
Job Duration: 4 - 5 months (possible extension)  
Job Location: Lenexa, KS 66219
Shift:  Mon to Fri 9:00 am – 5:00pm
 
Job Description
The Administrative Records Specialist is responsible for receiving, organizing, maintaining, and cataloging all laboratory records. This role supports internal business units, authorized third-party requests, and corporate compliance activities. The ideal candidate is detail-oriented, organized, and comfortable working with confidential information.
 

• Receive, log, and track boxes and materials designated for long-term storage.
• Serve as the liaison between Business Units and external long-term storage vendors.
• Maintain and organize departmental records, contracts, and files.
• Act as the Business Unit Subject Matter Expert (SME) for PHI requests, PHIT database entry, and privacy-related auditing and monitoring.
• Support compliance activities, including tracking annual compliance requirements.
• Document and monitor employee completion of compliance-related forms and documents.
• Review and process test order requests and create customized requisitions as needed.
• Provide general administrative and departmental support.
• Perform other duties as assigned.

 
Education

• Required: High School Diploma or equivalent.
• Preferred: Associate’s Degree in Business, Science, or a related field.

 
Knowledge & Expertise

• Knowledge of PHI request handling and regulations.
• Experience with PHIT database entry.
• Understanding of privacy auditing and monitoring practices.

 
Skills & Competencies

• Strong organizational and documentation skills.
• Ability to create, upload, and manage documents within SharePoint.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Customer service–oriented, with strong communication skills.
• High attention to detail and ability to handle confidential information.

 
Technical Tools

• Microsoft Excel.
• Microsoft Teams.
• Power BI.
• SharePoint.