Data Entry Administrative Assistant

Job Summary:

• Under general supervision and following applicable laws and statutes of the client of Massachusetts provide prenatal statistical information on all newborn infants and their parents.

Duties:

• Maintain HIPAA compliance with patient records and personal health information.
• Ensures that all necessary information is collected, accurately transcribed, completed, and filed with the local registrar using VIP.
• Monitors completed birth certificates to ensure data is released to the State within the established time frame after the patient has been discharged.
• Completes monthly query reports from the Department of Public Health.
• Strive to meet productivity targets established by the Director of HIM and state requirements for entering and releasing the birth record.
• Maintain a daily productivity log and submit it weekly to the HIM Manager to ensure staffing levels match workload requirements.
• Performs other duties as assigned.

Education:

• High school diploma or equivalent required.
• An associate degree in a healthcare-related field or equivalent work experience is preferred.

Experience:

• 1-3 years of experience as a birth registrar or working in a Health Information Services Department.

Knowledge, Skills and Abilities:

• Ability to abstract data from medical records.
• Knowledge of medical terminology.
• Accurate typing skills at 35 wpm or better.
• Data entry with 98% accuracy required.
• Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel, e-faxing, and other computer software programs.
• Excellent communication skills and conflict resolution abilities.
• Good written communication, organizational skills, and detailed oriented.
• Ability to act professionally to advise and instruct and effectively and diplomatically work with physicians, patients, and all hospital personnel while ensuring patient data is kept confidential.
• One must be able to work by oneself and use independent judgment.
• Ability to speak, read, and write in fluent English.
• Bilingual (English/Spanish/Haitian Creole) is strongly preferred.