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Job Requirements of Executive Assistant III:
-
Employment Type:
Contractor
-
Location:
Cambridge, MA (Onsite)
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Executive Assistant III
Careers Integrated Resources Inc
Cambridge, MA (Onsite)
Contractor
Title: Executive Assistant III
Location: Cambridge MA- Hybrid
Duration: 6 Months
Pay: $42.89
Job Description:
A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
Full time position: 40 hours/week
Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence)
Education: Bachelors degree or equivalent professional experience.
Responsibilities
Team Support
Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
Schedule internal and external project-related calls and meetings
Manage in-person meetings with external parties
Manage team meetings (non-project related) and organize team building activities
Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
Process expense reports in compliance with company policies.
Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
Office management, including supplies, and liaison with IT and facilities
Required Skills
Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across *** to ensure alignment and consistency in scheduling, communications, and major events.
Strong organizational skills with the ability to manage competing priorities and anticipate needs.
Time management and problem solving
Highly responsive to teams request/needs
High level of discretion and ability to handle sensitive matters with integrity.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
Strong relationship-building skills to foster collaboration across diverse teams.
Location: Cambridge MA- Hybrid
Duration: 6 Months
Pay: $42.89
Job Description:
A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
Full time position: 40 hours/week
Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence)
Education: Bachelors degree or equivalent professional experience.
Responsibilities
Team Support
Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
Schedule internal and external project-related calls and meetings
Manage in-person meetings with external parties
Manage team meetings (non-project related) and organize team building activities
Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
Process expense reports in compliance with company policies.
Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
Office management, including supplies, and liaison with IT and facilities
Required Skills
Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across *** to ensure alignment and consistency in scheduling, communications, and major events.
Strong organizational skills with the ability to manage competing priorities and anticipate needs.
Time management and problem solving
Highly responsive to teams request/needs
High level of discretion and ability to handle sensitive matters with integrity.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
Strong relationship-building skills to foster collaboration across diverse teams.
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