Accounts Payable Processor

Job Title: Accounts Payable Processor
Location: Menomonee Falls, WI 53051
Duration: 11/03/2025 – 01/01/2026
Shift: 1st Shift
Schedule: Full-time, Monday – Friday, 7:30 am – 4:00 pm, 40 hours/week
Schedule Notes: 5 days a week Mon – Fri. Match a PO to an invoice electronically. Familiar with Outlook, Excel, and data entry in ERP systems. Manager will schedule candidates in Wand. Interview on site.

• Knowledge of mainframe computer processing

• One or more years of accounts payable experience

• High School Diploma or equivalent

• Compiles and reviews accounts payable documents and prepares document batches for processing for timely payment of invoices; responds to employee and vendor inquiries.

• Matches invoices, receiving reports, and purchase orders; compares price and quantity information.

• Identifies discrepancies and takes appropriate action.

• Matches suppliers’ credit memos with hospital debit memos; investigates and resolves discrepancies.

• Verifies and records appropriate cost center and distribution (expense) account numbers on invoices.

• Secures authorization for invoices without purchase orders from various department heads.

• Maintains record of and follows up on open invoices sent for approval within allotted periods to prevent late/nonpayment.

• Prepares accounts payable documents for data processing in accordance with policies and procedures.

• Enters payable data into the AP system using best practice and approved process flows.

• Files invoices in payment files timely.

• Processes weekly check runs, including matching to backup, documenting/correcting errors, auditing payment files, and placing all check files in retention boxes.

• Receives and answers inquiries from hospital employees, vendors, auditors, and supervisors regarding purchase orders, invoice data, accounts payable, checks, and related matters timely and professionally.

• Reconciles vendors’ statements of account on a weekly basis.

• Maintains files with comments regarding actions taken or needed.

• Processes invoices accurately to prevent voids and duplicate payments.

• Processes invoices productively measured by department benchmarks (high, medium, and low ranges).