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Document Management Coordinator in Round Lake, IL at Integrated Resources, Inc

Date Posted: 12/5/2018

Job Snapshot

Job Description

Title: Document Management Coordinator
  • The Candidate will conduct daily documentation processing in support of ongoing projects and daily operations including, but not limited to: SOPs, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets.
  • Work to include routine administrative duties to support compliance, control and retrieval of the various documents. Overtime may be required on weekdays and weekends.
  • Some travel between Alewife and Lexington sites may be necessary. (Personal transportation is required).

  • Process controlled documentation within the customer's system.
  • Review documentation packages for accuracy and conformance to established guidelines, polices, and practices.
  • Formatting to structure record and data entry work.
  • Create, maintain, and support on-site/off-site informational customer resources.
  • Advise and respond to queries on document status by interfacing with customers.
  • Data extraction, manipulation of data for reports.
  • Efficiently and effectively organize assigned projects for issuance, reconciliation and communicate statuses.

  • Requires a high school diploma and a minimum of 0-2 year's previous experience working in a cGMP/GXP environment.
  • Has knowledge and general aspects of Document Management with a broad understanding of 21 CFR parts 210 & 211 and 820.
  • High level of proficiency with MS Office applications, including Word, Excel and Power Point.
  • Experience with database manipulation and data extraction; familiarity with software such as File Maker Pro.
  • Must be able to read, understand, speak and write (print) legibly in English.
  • Highly organized and detail oriented approach to work/task management.

Key Abilities/Competencies:
  • Ability to manage numerous priorities simultaneously; deliverables must be accurate and timely.
  • Proactive approach to customer service.
  • Perform effectively as member of a team and as an independent contributor.
  • Demonstrate strong problem-solving skills.
  • Able to work independently, at times with minimal instruction.
  • Capable of sound and proactive decision making, seeking clarification as appropriate to minimize/eliminate delays.
  • Effectively embrace change, take risks and build mutual trust.