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Buyer in Lexington, MA at Integrated Resources, Inc

Date Posted: 1/6/2019

Job Snapshot

Job Description

Job Description Summary
Job Description Summary
Senior strategic Buyer in Site Procurement group supporting MA manufacturing locations in Direct and Indirect strategic procurement activities
Job Description
This position is responsible for the administration of procurement activities and supplier management for assigned commodities, products and services. These activities include making and executing decisions to ensure uninterrupted quality product/raw material flow or service delivery, negotiating lowest total cost and optimizing supplier relationships.
This position is also responsible for the negotiation of contracts to support Plant manufacturing and production requirements. The incumbent will also maintain communications internally and externally to identify and resolve issues, which can impact operating efficiencies.
Commodities in scope:
Direct materials
(BOM items)
Indirect materials
(non BOM items, non stock items)
MRO, spare parts
(Capital expenditures)
Amounts : up to 1kk USD
Quality services

Managed spend: 11.5 Million USD
Supplier Relationship Management
o Develop key suppliers strategies and programs. Foster supplier partnerships. Focus on supplier development, implementing and monitoring procurement strategies into a "World Class " business environment. There is a high degree of supplier relation management at all levels, business allocation decisions and monitoring adherence to the tactical/strategic processes developed by the Global Supplier Management Team.
o Investigate or support quality in resolution of complaints.
o For Direct Materials: Monitor supplier performance in order to achieve division goals assigned to suppliers. Maintain and review supplier performance reports to ensure conformance to supplier management goals (cost, quality, service, delivery). Review and resolve supplier performance issues.
o Develop an in-depth knowledge of suppliers and market capabilities. Learn and deploy purchasing practices and procedures. Communicate effectively this information to all levels of management.
o Together with the Global Category Leads, develop (sub-)category strategies & drive execution through implementation at country level.
o Deploy procurement strategies and scorecards in order to optimize quality, services and costs. Achieve goals established in the strategic plan.
o Lead and support risk analysis. Partner with Category Managers to identify risk mitigation plan for assigned commodities.
o Lead/Support all local sourcing relevant activities - from market analysis, bidding process to supplier selection in alignment with Global management and cross functional team (project team/users/requestors/Quality). Create cost saving opportunities through competitive bidding, negotiations, etc., while maintaining ethical practices and win-win outcomes for both parties. Initiates projects that eliminate non-value added activities, increase quality and service and reduce costs. Identify cost savings opportunities and submit Value Improvement Projects for evaluation and execution.
o Negotiates on behalf of Client with suppliers on price, delivery and other terms in accordance with the legal policies and procedures.
o Participate in Supplier Audits when requested
Financials/Legal support
o Forecast future commodities pricing and market availability.
o For Direct Materials: Assist in the annual standard costing process and provide price forecasts. Maintain standard costing program to ensure a favorable Purchase Price Variance.
o Have contract, price information up to date ready to be used by internal customers.
o Analyze quotations, contracts, etc. to ensure that proposals meet with Client standards, government regulations and accepted trade practices. Supports supplier creation process and defines buyer/supplier data where applicable (e.g. Incoterms).
o Act as intermediate between Legal and Operations to establish contractual relationships. Address issues if any during the life cycle of the agreement(s).
Site Operations Support
o Source new local suppliers, assist in supplier evaluation and material qualification. Work with appropriate groups in the qualification and validation of new/revised raw materials, components and products and services.
o Able to problem solve, recognize and anticipate customer's requirements and identify the urgency of these needs. Make prompt judgment calls and keep customer satisfaction in a quality environment.
o Provide consultation to management and other groups regarding supplier/commodity issues, which may impact operations and provide purchasing and supplier management expertise to technical, engineering staffs.
o Interface effectively with local/divisional/corporate departments (Logistics, Marketing, Plant Manufacturing, Engineering, Quality Assurance, Finance, Supplier Quality Management, etc.) to support goals. Ensure stakeholder engagement across entire sourcing lifecycle.
o For suppliers in scope, lead communication around performance, projects, and complaints. Escalate issues whenever necessary to avoid disruptions in manufacturing.
o Work with internal Quality Systems and procedures to insure compliance to all requirements.
o Support Departments, Plant and Global Sourcing and Procurement initiatives as well as special projects.
o Support annual plant shutdown on maintenance and engineering projects.
o Bachelor's degree in business or technical field required.
o Minimum 3 years procurement experience preferred.
o Pharmaceutical manufacturing industry background preferred.
o Experience in procurement of direct materials preferred.
o C.P.S.M., C.P.M. and/or CPIM certification preferred.
o Comprehension of ERP/MRP II and its operating environment required.
o Knowledge of Uniform Commercial Code and contract law preferred.
o Knowledge of Lean Manufacturing concepts desired.
o Project Management experience desirable.
Client Leadership Expectations
Demonstrated leadership skills to include:
o Personal Accountability
o Decision Quality
o Customer Focus
o Drive for Results
o Integrity and Trust
Effective Application
Critical Thinking & Problem Solving
Proactively assesses impacts of decisions or changes; quickly comprehends implications of actions can think several steps ahead; zeros in on critical information; sees subtleties among issues; recognizes complexity and sets personal biases aside; uses rigorous logic and methods to solve difficult problems; objective when obtaining and analyzing information; probes all fruitful sources for answers; can see hidden problems and patterns; looks beyond the obvious and doesn't stop at the first answers; able to develop solutions and make recommendations based on analysis
Speaks and writes clearly and effectively even when relating complex information; demonstrates the ability to organize information; promotes a free flow of information through the organization; proactively shares information within and across organization; listens actively; clarifies what people say to ensure understanding; tailors message to audience
Business Acumen
Knows how business works; knowledgeable in current and possible future policies, practices, trends, technology, and information affecting his/her industry, business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace
Collaboration & Teamwork
Defines success in terms of the whole organization; can develop vertical and Clienttal team effectiveness; doesn't let matrix or reporting relationships get in the way of teamwork; leverages matrix to get work done; values team members from all functions; demonstrates support for other people and teams; willing to share resources; willing to participate & contribute to efforts beyond own scope of responsibilities; creates strong morale and spirit in his/her team by establishing common, motivating goals, promoting a free flow of information, sharing wins and successes; promoting open dialogue, and seeking and giving feedback and input
Motivating & Developing Others
Creates a climate in which people want to do their best; understands what motivates others; inspires and motivates many kinds of direct reports, teams or organizations; empowers others; provides challenging and stretching tasks and assignments; is able to assess performance and make development suggestions; can identify & resolve performance issues early; holds regular feedback and development discussions; able to differentiate rewards based on performance; is aware of other's career goals; encourages people to embrace developmental moves
Dealing with Ambiguity
Can comfortably handle risk and uncertainty; can decide and act without having the total picture; can effectively cope with and initiate change; can shift gears comfortably; isn't upset when things are up in the air; doesn't have to finish things if priorities shift; can overcome barriers and anticipate issues
Customer Focus
Is dedicated to meeting the expectations and requirements of internal and external customers; actively seeks and listens to customer input and requirements; focuses on making improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect
Functional Competencies
o Knowledge of cGMP manufacturing
o Strong financial acumen.
o Ability to understand market dynamics and conditions and manage total cost in connection with price changes, product availability and contractual obligations.
o Develop knowledge of purchasing and associated management systems, as well as, develop skills and knowledge in project management, negotiation, Uniform Com