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Administrative Assistant II in Columbia, SC at Integrated Resources, Inc

Date Posted: 11/24/2018

Job Snapshot

Job Description

Administrative Assistant II

Position Qualifications/Requirements:

Education and Training:

High school diploma or GED equivalent required.
Professional training for a business-related profession.

Experience:

Three plus years of administrative support experience required.
Proficiency with Microsoft Office Suite (WORD, EXCEL, POWER POINT).
Consistent word processing speed and accuracy of 50 or more words per minute.

Position Summary:

Under the direction of the Supervisor, this position will support the Community Outreach Education Department with administrative tasks such as managing schedules, answering phones, entering data, compiling reports, building databases and spreadsheets, distributing correspondence, recording and dispensing of meeting minutes, ordering and tracking supplies, filing, and making copies. Greeting general public and staff.

Principal Accountabilities:

Schedules/coordinates departmental and committee meetings, workgroup meetings and staff meetings as assigned.
Collects needed information for presentations, meetings, reports, and conferences, and distributes final product.
Records and transcribes minutes for assigned committee meetings, workgroup meetings and staff meetings within ten working days of the meeting.
Maintains positive verbal and written customer services.
Creates and/or assists in the creation of reports, presentations, spreadsheets, and databases.
Answers phones and directs calls appropriately.
Interacts with internal and external business partners.
Orders and tracks supplies.
Distributes mail and faxes.
Completes mail merge letters and prepares for mailing.
Performs other related duties and projects as assigned.
Adheres to Select Health & ACFC policies and procedures.
Supports and carries out the Select Health and ACFC Mission & Values.

Key Competencies/Success Factors:

Strong time management and organizational skills.
Ability to prioritize and manage multiple concurrent projects.
Ability to consistently meet deadlines.
Excellent verbal and written communication skills.
Excellent computer skills.
Ability to collaboratively work with internal and external contacts.
Professionally represents Select Health in interactions with external contacts.
ADA Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to lift 25 lbs.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works in a climate controlled environment.

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