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Job Requirements of Senior Executive Assistant:
-
Employment Type:
Contractor
-
Location:
Beaverton, OR (Onsite)
Do you meet the requirements for this job?
Senior Executive Assistant
Careers Integrated Resources Inc
Beaverton, OR (Onsite)
Contractor
Job Title: Senior Executive Assistant
Job Location: Beaverton, OR, 97005
Job Duration: 07 Months (Possibility of extension)
Who We’re Looking For:
Key Responsibilities:
Support the VP of Men’s Apparel Product:
Team Support:
Event and Meeting Coordination:
Organizational & Administrative Support:
Cross-Functional Collaboration:
Qualifications:
What You Bring:
Additional Notes:
Job Location: Beaverton, OR, 97005
Job Duration: 07 Months (Possibility of extension)
Who We’re Looking For:
- The ideal candidate will provide high-level administrative support to the VP of Men’s Apparel Product and be the lead administrative assistant for the Men’s Apparel Team.
- The role requires professionalism, exceptional organizational skills, and the ability to handle sensitive information in a fast-paced environment.
- This individual will be a trusted advisor and thought partner to the VP, assisting with everything from strategic calendar management to complex travel arrangements, event planning, and more.
Key Responsibilities:
Support the VP of Men’s Apparel Product:
- Act as a confidential sounding board and decision-making partner.
- Proactively manage the VP’s calendar, scheduling meetings across multiple teams and time zones.
- Book domestic and international business travel and prepare detailed itineraries.
Team Support:
- Lead team meetings, creating agendas, managing attendees, and collaborating with operations to ensure successful execution.
- Act as a mentor for senior administrative assistants within the team, aligning expectations and helping with workload management.
Event and Meeting Coordination:
- Plan and execute team meetings and events, including venue selection, catering, materials preparation, and A/V planning.
- Manage logistics for large-scale department moves and other cross-functional projects.
Organizational & Administrative Support:
- Track and submit expense reports for the VP and yourself.
- Manage organizational charts and distribution lists.
- Provide administrative support across various functions (Design, Tech Dev, Merchandising, etc.).
Cross-Functional Collaboration:
- Collaborate with teams across departments such as Design, Finance, Supply Planning, and more.
- Engage with the Executive Leadership Team and external partners for various sessions and presentations.
Qualifications:
- Communication Skills: Strong verbal and written communication, with the ability to work effectively with senior executives.
- Organizational Skills: Exceptional at managing complex schedules, meetings, and travel arrangements.
- Confidentiality: Ability to handle sensitive information with discretion.
- Project Management: Strong skills in managing multiple tasks and projects from start to finish.
- Software Proficiency: Experience with Keynote, Excel, PowerPoint, Word, and internal systems (Smartsheets, MS Outlook).
- Experience: Minimum 3 years of administrative support experience, particularly at the executive level.
- Team Collaboration: Strong interpersonal skills to work across various teams and stakeholders.
What You Bring:
- Attention to Detail: Ability to manage multiple tasks with high attention to detail, especially for highly organized executives.
- Resilience: A calming force in stressful situations with the ability to prioritize and solve problems quickly.
- Cultural Sensitivity: Ability to navigate cultural differences and work with diverse teams.
- Project Leadership: Proven track record of successfully leading projects and initiatives.
- Flexibility: Willingness to work flexible hours and adapt to a dynamic work environment.
Additional Notes:
- Prior experience with Client (presumably the company or brand) is necessary.
- The role involves significant interaction with senior-level stakeholders both internally and externally.
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