Senior Intake Coordinator

Job Title: Senior Intake Coordinator
Location: Montgomery, NJ (Onsite)
Duration: 4 Months+

Job Summary:
The Intake Coordinator reporting to the Sr Intake Coordinator will: Ensure that incoming legal documents are processed aProductst critical deadlines with a high degree of accuracy and attention to detail. Exercise discretion in handling sensitive, confidential legal matters. Ability to quickly and efficiently identify and process documents, including non-litigation matters that are forwarded to other departments, i.e. HR, payroll, tax, finance and trademark. Coordinate Intake support/backup with external Litigation Support Team.

Job Duties:

• Partner with the Information Services and mail services to ensure all incoming documents are handled, filed or distributed appropriately and in a timely fashion.
• Collaborate with paralegals in a true team environment to ensure smooth transition of information; align on all practices and modifications to workflow.
• Coordinate with registered agent(s) for US-based operating companies.
• Maintain relevant internal contact lists for direction of legal matters.
• Contribute to Intake Report for distribution to Litigation team on a regular basis.

Position Requirements:

• A minimum of 3 years of relevant experience is required. Proven experience working in a corporate law department or law firm is required.
• Familiarity with legal documents and litigation practices is required. Excellent writing, verbal and interpersonal communications skills are required.
• Candidate must be a self-starter who is detail oriented, analytical, has strong organizational skills and the ability to work independently.
• Candidate must maintain a high degree of confidentiality and be able to interface effectively with clients, attorneys and other professionals.
• Proficiency with Microsoft Office (Word, Outlook and Excel) is required.

Preferred Requirements/Competencies:

• Experience with LawManager and iManage is strongly preferred Familiarity with JJEDS.
• BRAVO, CEMS and Cognos is desirable.