Administrative Services Assistant

Position Location: Hybrid

Days: Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No

Hours/Day: 7.5

Time Zone: CST



Shift 1
8:00 AM

4:30 PM







Hrs can be flexible

Yes





We are seeking a detail-oriented Administrative Services Assistant to join our team. The ideal

candidate will perform a variety of administrative tasks of moderate difficulty, ensuring smooth

operations within the office and supporting team efficiency. This role involves handling

procurement, processing invoices, assisting with scheduling, and managing records. Candidates

should be comfortable working independently while providing reliable support to the team.



Responsibilities:

Perform general administrative tasks, including managing files, data entry, and record

management, with high accuracy and organization.

Oversee procurement processes, including coordinating orders, and managing vendor

relationships.

Process invoices and assist with financial documentation, ensuring accuracy and timely

submissions.

Coordinate and assist with scheduling meetings, appointments, and maintaining updated

calendars.

Communicate effectively with vendors, clients, and team members to address inquiries and

facilitate smooth transactions.



Preferred Qualifications:

Proficiency in Microsoft Office Suite, with advanced skills in Excel, Word, and Outlook.

Familiarity with procurement and invoicing procedures.

Experience or knowledge in the real estate industry is highly preferred.

Strong attention to detail and ability to prioritize tasks efficiently.

Excellent organizational, communication, and problem-solving skills.