Human Resources Assistant/ Contact & Records Compliance Coordinator

Job Summary:

• The temporary Contract & Records Compliance Coordinator supports the HR Operations team with contract coordination and comprehensive personnel file audits.
• We are seeking a detail-oriented and proactive Contract & Records Compliance Coordinator to support the administration of student and resident agreements across CHS departments, in addition to reviewing documents for compliance.
• This individual will serve as the key liaison between departments and the Office of Legal Affairs (OLA), ensuring that agreements are accurate, complete, and processed in a timely manner.
• The ideal candidate will have strong organizational and communication skills and a keen eye for detail.

Responsibilities:

• Serve as the central liaison between CHS departments and the Office of Legal Affairs (OLA) for all student and rotation agreements.
• Review agreements prior to submission to OLA to ensure the correct template is used and all required fields are accurately completed.
• Verify the status of existing agreements and identify when new or updated agreements are needed.
• Communicate with departments to facilitate the initiation or renewal of agreements and ensure timely follow-up.
• Maintain the contract database on the share drive.
• Develop and manage a tracking system for active agreements, key dates, and execution statuses.
• Upload finalized agreements and distribute fully executed copies to relevant departments.
• Ensure compliance with internal policies and processes related to contract administration.
• Support HR operations with ad hoc administrative tasks as needed.
• Review personnel documentation in the HRIS system and ensure completeness and accuracy.
• In addition, work with HR managers to obtain and remediate missing or incorrect records.

Education:

• High School Diploma/ GED.

Experience:

• Prior experience with contract administration, legal documentation, or administrative coordination.

Knowledge, Skills and Abilities:

• Ability to review documents for completeness, formatting, and compliance with organizational standards.
• Familiarity with working with legal teams.
• Excellent written and communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel and Word).
• Ability to manage multiple priorities and work independently.