Scheduling Coordinator

Job Title: Scheduling Coordinator
Location: Edison, NJ 08817
Initial Duration – 3+ months contract ( Possibilities of extension)
 
Shift Time: 8:00 AM - 4:30 PM Monday – Friday
No Weekends No Major Holidays No On-Call BUT-no but there may be after hours communication with the doctor and staff.
2 years prior experience required.
Oral and maxillofacial surgery department.

Note:

• Other locations available in NJ.

 
Job Summary:

• Coordinates all aspects of tests, procedures and surgeries under the direction and supervision of the Practice Supervisor or Manager and physician(s) in an efficient manner.
• Schedules procedures in a prompt, polite, and helpful manner.
• Makes sure proper equipment is ordered for surgery.
• Verifies patient demographics.
• Logs the patient and their insurance information, contacts insurance company for verification of coverage and benefits and obtains precertification from the payer.
• Communicates appointments and surgical preparation information to the patients.
• Responsible for arranging cosurgeon or assistant as needed as well as cross scheduling with other departments (i.e. the lab for intra op TH or nuclear medicine for injections/mapping).
• Ensures preop procedures are followed with consistency including: completion of surgical documentation (including completed consent forms, history and physical within 30 days of scheduled procedure and physician orders.
• Schedules presurgery appointment with physician, obtains medical clearance(s) as needed, coordinates preadmission testing appointments with appropriate departments and follows up with results to the physician.
• Responsible for maintaining block time guidelines at each of the hospitals.
• Coordinates required postoperative care under the direction of the provider.
• Obtains surgical billing information from physicians.
• Works with coding depas.rtment to obtain appropriate codes and posts and reconciles all surgical charges.
• Tracks all surgical testing and pathology results.
• The coordinator will courteously assist the patient while never compromising the dignity of the patient's surgical and financial needs.
• Must display cooperative interactions with others and accepts responsibility for what needs to get done.
• Adapts work schedule to meet the needs of the practice and works additional hours as requested to maintain adequate coverage for the practice.
• Clocks in at designated start time.
• May be required to provide cross coverage within the Physician Services Division.
• Participates in surgical service meetings held at the hospitals. 

 
Required Skills & Experience:

• Two years of related experience.
• Effective interpersonal and communication skills required.
• The ability to learn quickly and adapt in a changing environment.

 
Preferred Skills & Experience:

• 2 years of progressive experience in a medical office is preferred.
• Proficient in medical terminology and HIPAA guidelines.
• Surgical coding knowledge (CPT and ICD10) preferred.

 
Required Education:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.