Admin Specialist III

Job Title: Admin Specialist III

Location: Plymouth, MN 55441
Duration: 6+ Months (Possible Extension)  
 
Pay Rate: $30/hr. on W2


Work Arrangement:

• Hybrid Schedule: Monday and Friday work from home; Tuesday–Thursday in office.
• Typical business hours with some flexibility.

 
Essential Duties and Responsibilities:
Process Invoices (US/ROW):

• Receive and log invoices from external HFE vendors.
• Review invoices with the HFE project lead.
• Process payments upon HFE lead authorization.
• Utilize two separate contract processing systems and Coupa.

 
Process Vendor Contracts (US/ROW):

• Partner with Ethics & Compliance across multiple geographies to draft contracts in accordance with regional requirements.
• Submit WWM review requests and obtain IRB approvals as needed.
• Establish and maintain working relationships with multiple geographic Ethics & Compliance leads (expanding beyond current US-only support in 2026).

 
Resolve Payment Issues:

• Collaborate with Procurement to resolve payment processing issues, including vendor banking discrepancies.
• Troubleshoot and follow through on complex payment challenges to resolution.

 
Change Control (CC) & Impact Assessment Support:

• Receive and catalog HFE Impact Assessment (IA) requests related to Change Controls.
• Review requests with the HFE Therapy Lead.
• Complete Impact Assessments when required.
• Prioritize and track Change Controls requiring HFE review.

 
Support Responsibilities:
Vendor & Procurement Collaboration:

• Partner with HFE team members to assess vendor capabilities.
• Support onboarding of new vendors in collaboration with Procurement.
• Maintain and update internal supplier lists.

 
R&D Operational Support:

• Assist broader Research & Development functions with ordering supplies and equipment as needed.

 
Qualifications:

• Strong interpersonal and communication skills.
• Ability to collaborate effectively across teams.
• Demonstrated problem-solving skills with minimal supervision.
• Proficient in Microsoft Office applications.
• Ability to proactively identify process inefficiencies, recommend solutions, and implement improvements.

 
Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Some college coursework preferred.
• Minimum 3–5 years of relevant experience.
• Minimum 5 years of experience supporting technical teams, ideally within a Medical Device Research & Development organization.