HIM Analyst I

Duties:
Position is mostly remote, with contractors needing to come onsite occassionally for mandatory meetings required by leadership.
Job Summary:
This position is responsible for auditing, monitoring, and reporting of clinical documentation performance and compliance with standards set by the Centers for Medicare and Medicaid Services (CMS), The Joint Commission, (JC) and the Pennsylvania Department of Health (DOH). Auditing of Epic and ChartMaxx scanned images along with monitoring of the interfaced transcribed reports and the ChartMaxx created scan links to Epic are also integral tasks.
The position also supports the Epic Release to Inspector functionality in support of all enterprise monitored record audits and is responsible for monitoring the failed fax distribution of discharge summaries and the notifications. Management of the HIM Service Now work queue for ChartMaxx account creations and Epic scan deletions is also included.

• Job Functions: Performs retrospective chart reviews to ensure enterprise compliance with accreditation standards and the federal and state licensing laws as well as the accuracy and the integrity of scanning in Epic and ChartMaxx.
• Partners with hospital record custodians to perform the Release to Inspector functionality for approved users.
• Monitors and supports the Epic Failed Fax distribution to referring physicians and PCPs.
• Monitors Fair Warning and provides notification to end users whose accounts are flagged.
• Addresses and corrects integration issues such as name changes, aliases and merges within the ChartMaxx application.
• Works closely with IS support to resolve any software issues and resolve Service Now
• Ensures data integrity and that patient identifiers are consistent between Epic, ChartMaxx and M Modal transcription systems.
• Understands and complies with all enterprise and IS departmental information security policies, procedures and standards.
• Performs other duties as assigned related to the management of the paper charts and their life cycle.
• Supports the integration of information security in the development, design, and implementation of Technology Resources that process, transmit, or store Client information.
• Supports all compliance activities related to state, federal regulatory requirements, healthcare accreditation standards and all other applicable regulations that govern the use and disclosure of patient, financial, or other confidential information.

Education:
Required Education:

• High School Diploma/GED.

Preferred Education:

• Bachelors Degree in Health Information Management or related field.

Preferred Certifications & Licensure:
-Registered Health Information Administrator (RHIA).
-Registered Health Information Technician (RHIT).
level 2a

Languages:
English( Speak, Read, Write )

Skills:
Required Skills & Experience:
-At least one (1) year of progressive experience in HIM or an HIM related area.


Ability to work within a team
Ability to learn Epic, ChartMaxx and Med Quist.
Knowledge of Microsoft Office.
Must be able to demonstrate proven problem solving, analytical thinking and customer service.
Detail oriented with critical thinking skills.
Good communication skills.
Ability to perform job function and make decisions without direct supervision.
Skilled in personal organization and time management.
Ability to work with all hospital personnel both positively and productively.

City: Philadelphia

Schedule:
Start Date: 04/06/2026
End Date: 12/31/2026
Hours Per Week: 40.00
Hours Per Day: 8.00
Days Per Week: 5.00