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Job Requirements of Accounts Payable Specialist:
-
Employment Type:
Contractor
-
Location:
Fairfield, CA (Onsite)
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Accounts Payable Specialist
Careers Integrated Resources Inc
Fairfield, CA (Onsite)
Contractor
Job Title: Accounts Payable Specialist
Location: Fairfield, CA
Duration: 8-week assignment (ASAP start)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Position Summary
Under the supervision of the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for preparing and issuing disbursements with proper authorization in a timely and accurate manner. This role ensures correct payment amounts, appropriate coding, and maintains vendor accounts while supporting overall accounts payable operations.
Responsibilities
Location: Fairfield, CA
Duration: 8-week assignment (ASAP start)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Position Summary
Under the supervision of the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for preparing and issuing disbursements with proper authorization in a timely and accurate manner. This role ensures correct payment amounts, appropriate coding, and maintains vendor accounts while supporting overall accounts payable operations.
Responsibilities
- Review, match, code, and enter vendor invoices into the accounting system
- Ensure proper authorization and accuracy of all payments
- Maintain and reconcile vendor accounts, including monthly statement reconciliation
- Research and resolve invoice discrepancies, working professionally with vendors and internal staff
- Scan and manage all incoming mail on a daily basis
- Accurately accrue sales tax for out-of-state vendors
- Prepare and process weekly check runs, including associated reporting
- Match checks to invoices and verify accuracy of payment details
- Assist with month-end closing processes
- Support the Accounts Payable Supervisor and management with additional tasks as needed
- High School diploma required
- Associate (A.A.) degree in accounting or related field preferred
- Minimum of 2 years of Accounts Payable experience
- Strong understanding of the full accounts payable cycle
- Experience with 3-way purchase order matching
- Familiarity with accounting and document imaging systems (Lawson and ImageNow preferred)
- Oracle experience is a plus, but not required
- Proficiency in Microsoft Office, especially Excel and Outlook
- Strong data entry skills (minimum 40 WPM) and ten-key by touch
- Ability to reconcile vendor statements accurately
- Strong attention to detail with excellent spelling and grammar
- Ability to follow verbal and written instructions
- Effective problem-solving and organizational skills
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