Executive Assistant

Job Summary:

• Provides the principal office/administrative support to directors.
• Handles confidential information and uses discretion in dealing with internal and external contacts.
• Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Duties & Responsibilities:

• Serves as primary assistant to a director.
• Organizes supervisor’s files (electronic and paper).
• Ensure materials are readily accessible and that file maintenance is current.
• Maintain confidentiality of information.
• Research and composes a variety of correspondence, memoranda and reports using office support software packages.
• Compiles materials from multiple sources into a unified presentation.
• Communicates and follows up with department managers regarding project and report data due to supervisor.
• Ensures agenda and documents for discussion are distributed in advance to meeting attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments.
• Provides information or refers appropriately.
• Opens, reads and screens mail addressed to supervisor.
• Responds to routine correspondence as instructed.
• Responds to email as instructed.
• Schedules calendar commitments for supervisor.
• Arranges meetings, conferences and travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Required Education:

• High School diploma or GED.

Required Skills & Experience:

• Two (2) years of progressive experience in a clerical, administrative or office management role.

Schedule Notes:

• Looking for someone entry-level with at least 1-2 years of experience; position is fully in-office.