Sales Assistant

Job Title: Sales Assistant
Job Location: New York City, NY - Onsite 100%
Job Duration: 12 Months (possibility of extension)
Shift: 1st Shift,
Confirm Schedule: Monday – Thursday: 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM
Friday: Office closes at 3:30 PM
Payrate: $25 - $32/ hr. on w2

Job Summary:

• As a temporary employee, you will Product invaluable industry experience and have the opportunity to enhance your skills while working on exciting projects.
• In this role, you'll play a key part in the sales organization, collaborating with our Fine Fragrance team in a fast-paced, creative environment.
• Based in our New York office, you will provide critical support for both internal and client-focused projects, managing processes from initiation to completion.
• This is a great opportunity to work with cross-functional teams within the North America Global Fine Fragrance Division.

Your Key Responsibilities:

• Sample Management: Coordinate the preparation, shipment, and tracking of fragrance samples for clients, maintaining accurate records and timelines.
• Project Support: Assist the sales team in managing client requests and internal projects, ensuring smooth execution from initiation to completion.
• Cross-functional Collaboration: Work closely with the marketing, fragrance development, and operations teams to align on project timelines and ensure smooth communication.
• Administrative Support: Provide general administrative assistance to the sales team, including scheduling meetings, organizing files, and maintaining sales documents.
• Client Interaction: Act as a liaison between clients and internal teams, handling inquiries, providing product information, and supporting sales efforts.
• Meeting Preparation: Schedule and coordinate meetings for the sales team, including arranging catering, organizing inventory, preparing the room, and handling cleanup afterward.
• Data Entry and Management: Maintain and update internal databases.

Education:

• Associate’s degree or Bachelor's Degree.

Experience:

• Experience with cross functional project management.

Computer Literacy:

• Microsoft Office, SAP preferred, but not required.

Skills:

• Oral & written communication skills.
• Ability to succeed in a fast-paced working environment.
• Bilingual a plus.
• Highly motivated and curious about the world of beauty—specifically fine fragrance.

Top 3 Skills/Requirements:

• Organization.
• Sales Administration Task.
• Strong Communication Skills.

Interview Process:

• Video Call, followed by in person if the applicant seems promising.