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Job Requirements of Document Management Coordinator:
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Employment Type:
Contractor
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Location:
Rosemead, CA (Onsite)
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Document Management Coordinator
Document Management Coordinator
Location: Rosemead, CA (Hybrid: Mon & Tue onsite)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Education Requirement: Bachelor's Degree
Pay Rate: $32.36/hr.
Position Overview
Ensure document integrity across multiple repositories for compliance with Buy America regulations. Reconcile ~700 project folders across four systems while maintaining accurate supplier contact data.
Key Responsibilities
Document Reconciliation:
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Audit and align project folders across:
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Buy America Project Tracker
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SharePoint (currently incomplete)
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Shared Drive
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e-DMRM (final document repository)
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Establish 1:1:1:1 document relationships across all systems
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Differentiate and file "working docs" vs. "final docs" appropriately
Data Management:
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Review/update supplier contact information in Vendor Master
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Contact suppliers to collect missing profile data
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Ensure accuracy for compliance mailings
System Maintenance:
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Add missing projects to repositories as needed
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Maintain folder structure consistency
Technical Environment
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Primary Tools: SharePoint Online, Excel, PDF editors
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Systems: e-DMRM, Buy America Project Tracker
Qualifications
Required:
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Bachelor’s degree
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Proficiency in:
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Excel (data organization)
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SharePoint Online
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PDF editing/management
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Strong attention to detail for document review
Preferred:
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Experience with compliance documentation
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Familiarity with vendor/master data management
Work Model
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Hybrid Schedule: 2 days onsite (Monday & Tuesday)