Administrative Services Assistant

Job Title: Executive Assistant to the Commissioner
Organization: Department of General Services

Job Summary:
Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities:
Manage and prioritize the Commissioners calendar, scheduling meetings, appointments, and events to ensure effective time management
Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
Coordinate and plan department-wide events including logistics, communications, and execution
Review and approve employee time and leave requests in accordance with state policies
Maintain organized records and ensure confidentiality of sensitive information

Systems:
Edison (Client system)
Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Core Competencies:
Strong organizational and time management skills
Excellent written and verbal communication
High level of professionalism and discretion
Ability to manage multiple priorities in a fast-paced environment
Attention to detail and problem-solving skills

Qualifications:
Bachelors degree
3 years of administrative experience