Contracts Administrator

Location: Santa Monica CA (Preferred)- Remote
Contract: 5 Months
Pay: $ 57/hr on w2

The Contracts Administrator is responsible for supporting the execution and administration of contracts with external vendors. This role primarily focuses on drafting and managing work orders under existing master agreements, ensuring compliance with contractual terms, internal policies, and purchasing procedures.

The position collaborates cross-functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to ensure timely contract execution and support outsourced services.

• Draft work orders and Statements of Work (SOWs) based on approved vendor quotes and business requirements
• Review master agreements to ensure:
  • Agreements are active and fully executed
  • Work orders fall within Product, term, and financial limits
• Identify and escalate issues such as out-of-Product services, expired agreements, or missing contractual coverage
• Support contract negotiations by incorporating approved terms and routing documentation appropriately
• Act as a liaison between vendors, business stakeholders, Procurement, and Legal teams
• Submit agreements and work orders for Legal review through internal systems
• Collect and manage required documentation (e.g., supplier information, tax forms)
• Drive cross-functional communication to ensure timely contract processing
• Escalate delays or risks impacting timelines or compliance
• Ensure alignment with Legal guidelines and internal policies before submission
• Manage contract execution process, including approvals and signatures per company policies
• Upload executed contracts and work orders into the contract management system
• Create and manage purchase requisitions and change orders in Ariba
• Track contract status, timelines, and volume; support reporting as needed
• Serve as a point of contact for contract-related queries
• Guide internal stakeholders on contracting processes and documentation requirements

• Masters Degree with 1+ years of contract management experience
  OR
• Bachelors Degree with 3+ years of contract management experience
  OR
• High School Diploma with 8+ years of contract management experience

• Bachelors Degree
• Experience in biotech, pharmaceutical, or life sciences industries
• Experience managing work orders under Master Services Agreements (MSAs)
• Familiarity with contract lifecycle management processes
• Strong communication and interpersonal skills
• Ability to work cross-functionally and manage multiple stakeholders
• Highly organized with strong multitasking and prioritization skills
• Detail-oriented and self-motivated

• Proficiency in Microsoft Office Suite
• Experience with tools such as Ariba, SAP, Salesforce, and Smartsheet
• Ability to quickly learn and navigate new systems