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Document Control Specialist III

Careers Integrated Resources Inc Salt Lake City, UT (Onsite) Contractor
Job Title: Document Control Specialist III
Job Location: Salt Lake City, UT(Hybrid)
Job Duration: 12+ Months(Possibility of extension)

Job Summary:
  • The Document Controls Specialist III is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and Product.
Roles & Responsibilities:
  • Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
  • Strong customer service skills with the ability to comply with company procedures.
  • Ability to work in a fast-paced environment with the ability to multi-task.
  • Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.
  • Executes within the Document Management system the daily activities of respective technical areas.
  • Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.
  • Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.
  • Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.
  • Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met.
  • Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.
  • Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.
  • Trains others, both the internal project team members and external contractors or suppliers.
  • The capability to reprioritize as needed, when required.
  • Ability to travel up to 15% of the time.
  • Assist with other duties as assigned.
Required:
  • High School Diploma or GED
  • Four (4) years’ experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.
  • Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
  • Aconex Accreditation – Professional Level
  • Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.
  • In-depth experience with engineering documentation and procedural materials for internal company use.
  • Audits the contractors and/or suppliers’ document management activities within Aconex to ensure adherence to the projects document control procedures.
  • As part of the process, audit our vendors’ document management submittals, ensuring adherence to the projects document control procedures.
  • Has an extensive knowledge of Oracle’s Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) and support the Document Control processes associated within a project, ensuring the data integrity of the Aconex system.
  • Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts.
  • Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc.
 
 
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Job Snapshot

Employee Type

Contractor

Location

Salt Lake City, UT (Onsite)

Job Type

Other

Experience

Not Specified

Date Posted

03/26/2025

Job ID

25-42171

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